LEAD GRANTS AND CONTRACTS

REPORTS TO:

Director Finance

STATUS:

12 months contract, Full-time (35 hours/week)

LOCATION:

1300 Yonge Street, Toronto, ON (Hybrid)

BROADBAND SALARY RANGE:

Grade 3 - C$67,898 - C$83,505 annually (FTE)

HIRING ZONE:

$67,898 - $72,032 annually (FTE)

VACANCY TYPE:

Recent Position

EMPLOYEE GROUP:

Unionized (OPSEU Local 5120)

ABOUT US

The Ontario HIV Treatment Network (OHTN), established in 1998, is a nonprofit organization with a mission to improve the health and lives of people living with and at risk of HIV by using data and evidence to drive change. We work with three main types of partners -- 1) testing programs and clinics; 2) AIDS service and other community-based organizations; and 3) policy and system leaders within and beyond the health sector – to support the implementation of the provincial HIV strategy, priorities, and directions.

ABOUT THE ROLE

The Lead Grants and Contracts is fixed term contract role that reports to the Director, Finance and leads the end-to-end administration and coordination of OHTN grants, funding agreements and assigned contracts. The role supports the development, review, execution, implementation, monitoring, amendment, renewal and close-out of agreements, working closely with internal program teams, Finance, external partners and legal counsel, as required. The role serves as an organizational subject matter expert on grants and contracts administration, helping ensure that agreement terms, financial requirements, deliverables and reporting obligations are accurately documented, tracked and managed.

Success in this role requires meticulous attention to detail, strong judgment,



and the ability to manage multiple deadlines while maintaining consistently high-quality work products. The incumbent identifies risks, recommends appropriate actions and escalates significant matters to the Director, Finance. This is a hybrid role requiring a minimum of two (2) days per week in office at OHTN's Toronto location.

JOB RESPONSIBILITIES

Grant Administration

- Lead the pre-award and post-award administration of grants and funding agreements.
- Coordinate the review, acceptance, and implementation of grant awards and funding agreements.
- Review and interpret funding requirements and work with program teams to establish deliverables, budgets, reporting obligations, payment schedules and close-out requirements for appropriate review and approval.
- Develop and maintain centralized tracking tools for grant terms, deliverables, payment schedules, reporting requirements and key dates.
- Monitor grant activities for compliance with funder requirements, contractual obligations, OHTN policies and applicable requirements, and provide guidance to program staff.

Contract Management

- Coordinate the development, review, execution, amendment, renewal and close-out of contracts, subcontracts and funding agreements.
- Review contractual terms and identify financial, operational, compliance and contractual risks for consideration by the Director, Finance.




- Coordinate contract review and negotiation with internal stakeholders and legal counsel, as required.
- Monitor contractual obligations, milestones, deliverables, payment schedules and expiry dates, and proactively follow up with responsible parties.
- Maintain complete and accurate contract records, approvals and supporting documentation.

Financial Management

- Develop and review grant and contract budgets in collaboration with program teams and Director Finance.
- Monitor expenditures and revenue against approved budgets and grant or contract terms.
- Coordinate with Finance and program teams to prepare accurate and timely financial reports, invoices and payment schedules.
- Analyze budget variances, identify emerging issues and recommend appropriate actions to support financial compliance.
- Support forecasting and cash flow planning related to grants and assigned contracts.

Compliance and Risk Management

- Monitor compliance with OHTN’s conflict of interest policy and flag any violations and/or risks to ensure the integrity of the contract and grant administration systems and processes.
- Monitor compliance with federal, provincial, local, and funder regulations and identify and report potential gaps or issues to the Director, Finance.
- Identify contractual, financial and compliance risks and escalates significant issues to the Director, Finance.
- Recommend corrective actions and coordinate their implementation with relevant internal stakeholders.
- Develop, document and maintain operational procedures, templates and tools related to grant and contract administration.

Reporting and Stakeho

📌 Lead, Grants and Contracts (Toronto)
🏢 Ontario HIV Treatment Network
📍 Toronto