Job Title: Project Coordinator – Scheduler (PM-2)

2 year Contract

Service New Brunswick

Remote

Background

New Brunswick is undergoing a significant transformation, transitioning from various standalone hospital information systems to a unified, standardized, and integrated Clinical Information Solution (CIS) - SYMBIO. This transformation prioritizes the standardization of clinical practices province-wide, a crucial step toward achieving a unified provincial CIS. The focus is on identifying leading practices in patient care delivery and responsible health data management. The Clinical Standards project aims to support this objective by identifying and developing clinical standards to be adopted across the province and seamlessly integrated into the forthcoming CIS.

The department of Health is seeking the services of a Project Manager (Governance Coordinator - PM2) focused on managing project schedules and processes initiatives related to Symbio, the provincial CIS consolidation program.

Services Sought

The Department of Health (DoH) requires a Project Coordinator (PC) to support project schedule management and general project coordination for the CIS Program. The Project Coordinator will develop, maintain, and monitor integrated project schedules using agile forecast scheduling methodology, updating forecast dates as progress, dependencies, resource availability, and priorities evolve. Key responsibilities include coordinating schedule inputs across workstreams, tracking milestones and deliverables, identifying schedule variances and risks, and supporting timely reporting and follow‑up. The role will also coordinate project meetings, maintain project documentation and action logs, and facilitate communication across clinical, project,



and informatics teams to support alignment and project delivery.

The PC will work closely with all program streams and leads to ensure consistent scheduling practices, current forecasts, coordinated dependencies, and standardized project coordination processes and tools across workstreams.

With the support of the Transformation Management Office, Clinical Team Leads, and other Project Coordinators, the PC will be responsible for:

- Develop and maintain integrated project schedules for the Symbio Project using dynamic forecast scheduling methodology, incorporating workstream activities, milestones, dependencies, and resource availability. Coordinate regular updates with project managers, stream leads, and supporting staff.
- Update schedule forecasts to reflect actual progress, revised estimates, approved changes, and emerging constraints. Identify variances against planned milestones and coordinate follow‑up on impacts to dependent activities and delivery timelines.
- Coordinate project meetings, logistics, agendas, materials, and documented outcomes, ensuring action owners and due dates are clear and follow‑up supports project objectives and schedule commitments.
- Maintain project documentation and track deliverables, decisions, actions, dependencies, and risks across workstreams,



escalating schedule constraints and outstanding items to the appropriate project leads.
- Prepare monthly, quarterly, and ad hoc project schedule and coordination reports, including:
- Current schedule forecasts, milestone status, and variances
- Workstream progress and deliverable status updates
- Decision, action, dependency, and schedule risk tracking
- Resource availability, scheduling constraints, and impacts on forecast timelines

- Maintain accurate and current project schedule inputs, status information, and coordination records in designated project tools, JIRA, and shared drives.

The selected candidate will support the long‑term sustainment of the Symbio Program by ensuring effective knowledge transfer and capability development among program personnel throughout the engagement. They will be expected to actively mentor and develop New Brunswick program personnel by sharing relevant skills and expertise in facilitation, processes, and documentation. This will enable program staff to independently apply the knowledge, practices, and expertise required to ensure continuity and support the ongoing success of the program.

The Department of Health is looking to acquire up to two (2) Project Managers (Governance Coordinator - PM2) for this statement of work.

Mandatory Requirements

The Department of Health seeks a resource that demonstrates the following Mandatory Requirements.

For mandatory requirements, bidders must provide sufficient detail to allow the evaluators to understand the education, work experience, role, duties, and duration (clearly stating from Month / Year to Month / Year). Failure to provide all required details to verify the experience may result in dis

📌 Symbio Project Coordinator / Scheduler I 2 year I Remote (Toronto)
🏢 Analyst Technical Solutions
📍 Toronto