Description

Accounts Payable within VP Finance is currently seeking a Full time Limited Term Accounts Payable Specialist for approximately 18 months.

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements. The position supports the University's financial operations by ensuring compliance with established policies, procedures, and applicable regulatory requirements.

Summary of Key Responsibilities

- Process and audit supplier invoices, expense reimbursements, payment requests, honoraria, and cash advances in accordance with University policies and procedures.
- Verify account coding, supporting documentation, approvals, and compliance requirements.
- Identify and resolve discrepancies, exceptions, and payment issues in a timely manner.
- Ensure transactions are accurately recorded and processed within PeopleSoft and related systems.
- Monitor and follow up on outstanding advances, reimbursements, and payment exceptions.
- Reconcile supplier statements and investigate outstanding balances.
- Respond to ServiceNow tickets and inquiries from departments, employees, and suppliers regarding payment status, procedures, and requirements.
- Work collaboratively with stakeholders to resolve payment-related issues and improve service delivery.
- Review transactions to ensure compliance with University policies, procedures, delegated authorities, and applicable legislation.
- Apply established controls to safeguard the accuracy and integrity of financial records.
- Escalate complex or unusual issues to the Supervisor as required.




- Support audit activities by maintaining accurate records and documentation.
- Identify opportunities to improve efficiency, accuracy, and service delivery within Accounts Payable processes.
- Assist with testing, implementation, and adoption of process or system enhancements.
- Support the development and maintenance of procedural documentation and training materials.

Qualifications / Requirements

- Bachelor's degree, Accounting Diploma, or an equivalent combination of education and experience.
- Minimum 3 to 5 years of Accounts Payable experience in a high-volume environment.
- Experience working with enterprise financial systems, preferably PeopleSoft Accounts Payable and Expense modules.
- Experience in a post-secondary, public sector, or large organizational environment is an asset.
- Knowledge of Accounts Payable practices, financial controls, and reconciliation processes.
- Understanding of GST/HST requirements and payment processing procedures.
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Strong analytical and problem-solving.
- Excellent organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.




- Ability to work independently and collaboratively in a team environment.
- Strong customer service and relationship management skills.

Application Deadline: November 20, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Adviso

📌 Accounts Payable Specialist, VP Finance (Calgary)
🏢 University of Calgary
📍 Calgary