Senior Project Scheduler & Coordinator – Clinical Information Systems

Fredericton, Canada | Posted on 11/04/2026 Job Description –Senior Project Scheduler & Coordinator – Clinical Information Systems Client:

Government of New Brunswick – Department of Health

Program:

Provincial Clinical Information Solution (CIS) – SYMBIO

Travel:

Minimum once per month to New Brunswick

Contract Duration:

November 23, 2026 – November 22, 2028 (2 years)

Extension:

Two optional one-year renewals

Position Overview The Government of Recent Brunswick's Department of Health is seeking an experienced

Senior Project Scheduler & Coordinator (PM2)

to support its Provincial Clinical Information Solution (CIS) Program, SYMBIO.

The successful candidate will be responsible for developing, maintaining, monitoring, and coordinating integrated project schedules using Dynamic Forecast Scheduling Methodology.

This role involves working closely with project managers, clinical team leads, Business Analysts, informatics teams, executive stakeholders, and other project personnel to ensure effective schedule management, milestone tracking, resource coordination, dependency management, governance support, and timely project delivery.

The ideal candidate will have experience supporting large-scale Clinical Information Systems (CIS), healthcare transformation initiatives, or complex digital health programs.

Key Responsibilities 1. Project Scheduling & Forecast Management Develop, maintain, and monitor integrated project schedules using Dynamic Forecast Scheduling Methodology.

Coordinate schedules across multiple project workstreams, activities, milestones, dependencies, and deliverables.





Collect and consolidate schedule inputs from project managers, workstream leads, clinical teams, and stakeholders.

Update project forecasts based on actual progress, revised estimates, approved changes, and emerging constraints.

Monitor planned versus actual milestones and identify schedule variances, delays, and delivery risks.

Assess the impact of scheduling changes on dependent activities, resources, and overall project timelines.

Identify scheduling conflicts and proactively escalate risks and constraints.

2. Project Coordination & Delivery Support Coordinate project meetings, prepare agendas, distribute materials, record minutes, and track action items.

Maintain project plans, SOPs, meeting minutes, decision logs, action registers, risk registers, and dependency trackers.

Monitor deliverables, assigned responsibilities, deadlines, and outstanding activities.

Coordinate communication between clinical, technical, project management, and informatics teams.

Ensure project documentation and tracking tools remain accurate and up to date.

3. Stakeholder & Workstream Coordination Coordinate multiple stakeholder groups, concurrent workstreams, governance groups, and project committees.

Collaborate with project managers, clinical team leads, Business Analysts, executive staff, and other program stakeholders.





Facilitate communication and coordination across multidisciplinary teams.

Monitor interdependencies between workstreams and coordinate resolution of scheduling conflicts.

Ensure stakeholders are informed of schedule updates, milestone changes, risks, and outstanding deliverables.

4. Project Reporting & Documentation Prepare monthly, quarterly, and ad hoc project status and scheduling reports.

Report on project milestones, schedule forecasts, planned versus actual progress, and projected completion dates.

Identify schedule variances, dependencies, risks, resource constraints, and delivery impacts.

Maintain project documentation, status reports, tracking tools, and standardized templates.

Ensure project information is accurately maintained in designated project management tools and shared repositories.

5. Governance & Committee Support Support steering committees, clinical advisory groups, working groups, and other governance forums.

Coordinate governance meetings, agendas, meeting materials, and minutes.

Maintain governance decision logs, action registers, risk logs, and issue trackers.

Prepare governance reports and documentation for senior management and executive stakeholders.

Monitor committee action items and ensure timely follow-up.

6. Process Improvement & Knowledge Transfer Support continuous improvement of project scheduling, forecasting, reporting, and coordination processes.

Recommend improvements to scheduling methodologies, templates, and tracking tools.

Share project scheduling and coordination best practices with New Brunswick program personnel.

📌 Senior Project Scheduler (Winnipeg)
🏢 SereneAid
📍 Winnipeg