Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – Status: Full-time, On-site

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.

Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.

Coordinate building maintenance requests with property management.

Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.

Support operational and administrative projects as assigned.

Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.

Serve as the primary backup receptionist, providing full-day reception coverage during absences,



vacations, and peak periods.

Deliver qualified, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.

Customer service-focused with a professional, approachable, and positive attitude.

Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.

Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.

when required and regularly move throughout the office, including using stairs multiple times each day.

Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Salary range of $45,000 - $55,000 CAD, commensurate with experience.

Comprehensive health and dental benefits.

Health Care Spending Account.

This posting is for an existing vacancy.

We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process.

📌 Full Time Post Office Clerk (Toronto)
🏢 Loopstra Nixon
📍 Toronto