About Merriam MusicMerriam Music is one of Canada's premier music education and piano retail organizations, operating multiple campuses across the Greater Toronto Area, serving thousands of students annually. The Finance Team supports a multi-entity structure spanning music education (Canadian and US Divisions), piano retail, instrument service, and event production.Position SummaryThe Senior Bookkeeper is responsible for the full‐cycle month‐end close for Merriam Music's multi‐entity operations. Reporting to the Senior Director of Operations and directly supervising the Accounting Clerk, this role sits at the heart of the finance department — bridging transactional bookkeeping with Controller‐level review and producing a GAAP‐ready trial balance each period. This is a hands‐on senior role for an experienced bookkeeper who has been responsible for close cycles in complex, multi‐entity environments and is comfortable with reconciliations across a wide range of bank accounts, merchant processors, and accounting subsystems.Key ResponsibilitiesMonth‐End CloseResponsible for the close calendar and ensure all tasks are completed within the published deadlinesReview the Accounting Clerk's transactional work prior to posting and provide coaching on coding accuracy where necessaryProduce the trial balance for review each periodCoordinate with cross‐functional teams (operations, inventory, payroll) to capture all required close inputsBank and Merchant ReconciliationsReconcile numerous bank and merchant processor accounts each month, including a mix of operating accountsReconcile a broad range of payment processors used across retail and education operationsPrepare full bank reconciliations on multi‐currency operating accounts (CAD and USD)Review and post journal entries based on the Accounting Clerk's transaction summariesProcess electronic transfers as requiredAccounts Receivable, Accounts Payable,



and Balance Sheet PreparationReconcile retail and school AR balances to the subledger each monthManage miscellaneous AR journal entries and cash matchingReview AP coding and prepare cheque runs for signaturePost AP accruals (Visa, American Express, general) and reconcile the AP clearing accountManage prepaid amortization adjustments and fixed asset depreciation entriesInventory AccountingReceive inventory with corresponding AP invoice matchingCapitalize related labour timesheet costs into inventoryMaintain landed cost, serialized inventory records, and trade‐in valuationsComplete actual cost fields on sales orders, including freight, mileage, and import schedule valuesShip and invoice sales ordersReconcile the inventory clearing account each monthPrepare quarterly margining reports and lead the year‐end inventory reconciliationCoordinate with operations on shipment GL posting and undelivered inventory reviewRevenue RecognitionPrepare and post monthly school revenue entries for the Canadian and US (MMOA) divisionsManage deferred revenue mechanics for summer lessons, summer camps, examinations, and the August year‐end roll‐over to the new school yearPost entries for school instrument rental, school lesson and credit requests, and seasonal program revenuePayroll Review and ComplianceReview payroll registers prior to transmission and post related journal entriesCalculate commissions and prepare commission continuity entriesManage vacation pay accruals and reconcile the payroll clearing accountPrepare WSIB payments each month and prepare the annual WSIB reconciliation and returnPrepare the EHT annual reconciliation and returnManage full‐time, part‐time,



and last‐month payroll accruals and reversalsReview T4 reports for prepare any adjustmentsCoordinate with payroll service to prepare T4'sTax Filings and Other Close ItemsCalculate, file, and remit GST/HST on the required scheduleReconcile long‐term debt balances and post deferred financing charge entriesAllocate piano tuning costs to the appropriate accountsCalculate and post the income tax expense provisionMaintain entries related to vehicle and travel cost trackingRequired QualificationsMinimum 5 years of full‐cycle bookkeeping experience, preferably in a multi‐entity environmentRegistered Professional Accountant (RPA) designationDemonstrated ownership of month‐end close — accountability for the close cycle and trial balance, not task‐level execution aloneStrong reconciliation discipline across high‐volume bank and merchant processor accountsMulti‐currency reconciliation experience (CAD and USD)Inventory accounting experience in a retail or distribution business, including landed cost, serialized inventory, and inventory subledger reconciliationHands‐on experience with Ontario payroll, WSIB, EHT, and CRA GST/HST filingsWorking knowledge of Canadian ASPE or a comparable GAAP frameworkAdvanced Microsoft Excel skills (pivot tables, lookups, large data sets)Demonstrated supervisory experience, or clear readiness to take on direct supervision responsibilitiesPreferred QualificationsCPA Professional Education Program (PEP) designation preferredExperience working within an ERP platform in a multi‐entity environmentExperience in a hybrid service and retail business with both recurring revenue and product salesWork ArrangementHybrid: Anchored at the Oakville head office, with 1–2 days of remote work per weekIn‐office presence is required during the close week, cheque run cycles, and as needed for audit preparationSalary Expectations & Benefits$60,000 to $75,000 salary rangeMerriam Music full‐time employees enjoy membership in a co‐op benefits package, which offers coverages for dental, medical, and other various perks.

📌 Senior Bookkeeper (Oakville)
🏢 Merriam Music
📍 Oakville