Role OverviewThe OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires robust organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.Key ResponsibilitiesOpportunity Monitoring & Tracking:Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisionsMaintain and update the OSP proposal tracker, including addenda updatesMaintain and update various OSP information systemsPartner & Architect CoordinationInitiate and manage outreach when an opportunity requires partnering with an architect,



working with internal stakeholders to identify the best-fit partner per opportunityCreate and maintain the Client/Architect Requirements sheet for each proposalProposal SupportAssist in preparing draft fee letters and follow up with DisciplineSupport CV maintenance and updatesSupport project description updatesProvide general administrative coordination and documentation support throughout the proposal lifecycleTechnical Proficiency:Advanced knowledge of Microsoft OfficeSharePointAI usageAdobeProposal/document automation software2-4 years experience in proposal coordination, administration or a related roleExperience Supporting RFP, RFQ or proposal submissionsSoft Skills:Exceptional attention to detailStrong time managementProofreading accuracyEffective cross-functional communicationAbility to work independentlyStrong organization skills

📌 Strategic Rfp & Proposal Coordinator (Halifax Regional Municipality)
🏢 BPA
📍 Halifax Regional Municipality