- Review and interpret Piping and Instrumentation Diagrams (P&IDs;), Line Lists, equipment lists, and other project documentation to assist with the development and maintenance of instrument lists and datasheets.
- Assist with the preparation, formatting, and completion of instrumentation datasheets using information provided by Engineers and Instrumentation personnel.
- Maintain and update instrument registers, equipment lists, and other project-related documentation as required.
- Retrieve, organize, and distribute relevant drawings, specifications, datasheets, and supporting documentation to Instrumentation personnel, Engineers, Designers, and Drafters.
- Assist with tracking document revisions and ensuring the most current project information is available to the appropriate personnel.
- Identify missing or incomplete information within documentation and coordinate with the appropriate team members to obtain clarification or updates.
- Assist with obtaining quotations, preparing purchasing packages and coordinating procurement documentation.
- Ensure instrumentation documentation is properly organized, accurately completed, and maintained in accordance with project requirements.

Prerequisites

- High School Diploma or equivalent.
- Post Secondary education in Office Administration, Business Administration, Engineering Technology, Document Control or related field will be considered an asset.
- Microsoft Excel training or demonstrated working knowledge of spreadsheets is required.
- Previous experience working within the oil and gas, engineering, construction, or fabrication industry is considered an asset.
- Previous administrative, project coordination, document control,



or procurement support experience is beneficial.
- Familiarity with technical drawings, P&IDs;, Line Lists, and engineering documentation is considered an asset.
- Experience with Enterprise Resource Planning (ERP) systems is beneficial.
- Working knowledge of Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.
- Familiarity with AutoCAD Drawing Viewer or similar drawing-viewing software is beneficial.
- Experience with Bluebeam for reviewing, navigating, and managing PDF drawings and documentation is beneficial.
- Basic proficiency with unit conversion tools and the ability to work with various engineering measurement units.
- Ability to navigate electronic document management systems and maintain organized project files.
- Strong data entry skills with an emphasis on accuracy and attention to detail.

Required Skills and Abilities

- Attention to Detail: Demonstrates a high level of accuracy when reviewing, entering, formatting, and maintaining project documentation.
- Organization & Time Management: Effectively prioritizes multiple assignments and manages competing deadlines in a project-driven environment.
- Communication: Communicates professionally and effectively with internal departments and project stakeholders.
- Teamwork & Collaboration:



Works cooperatively with technical and non-technical personnel to support departmental and project objectives.
- Learning & Development: Demonstrates initiative and a willingness to develop knowledge of instrumentation equipment, engineering documentation, and industry practices.
- Problem Solving: Recognizes discrepancies, identifies missing information, and follows up with appropriate personnel to resolve administrative and documentation issues.
- Adaptability: Able to adjust priorities and respond to changing project requirements in a fast-paced engineering environment.
- Accountability: Takes ownership of assigned responsibilities and ensures work is completed accurately and within established timelines.

Relationships

Internal

- Work collaboratively with Instrumentation personnel, Engineers, Designers, Drafters, Procurement, and other cross-functional departments.
- Provide timely administrative and documentation support to internal stakeholders.
- Communicate effectively to clarify project requirements, obtain missing information, and coordinate outstanding documentation.
- Demonstrate a willingness to learn, take direction, and develop broader departmental knowledge and capabilities.
- Contribute to a positive, professional, and team-oriented working setting.

Authority Level

- Decisions are routine in nature and will follow precedents and procedures
- Make independent decisions within the scope of the position
- Willing to consult with project lead or other more experienced specialists to check work and incorporate suggestions.

- Supervisor is readily available for assistance and guidance<

📌 Instrumentation Administrator (Airdrie)
🏢 Propak Systems
📍 Airdrie