Coordinate complex executive office priorities for the City of Toronto using discretion, organization, and solid communication. Work at City Hall on a permanent Monday-to-Friday schedule.

As Administrative Assistant 1, you will report to the Chief Engineer and Executive Director within Engineering and Construction Services. You will organize daily operations, manage competing demands, and coordinate communications with staff, councillors, agencies, the public, and external stakeholders. The position supports divisional priorities through accurate documentation and timely follow-up.

Key Responsibilities:

- Organize workload priorities and coordinate daily administrative operations
- Direct incoming calls, correspondence, inquiries, and initial responses
- Prepare confidential labour relations and executive documents
- Review documents for accuracy,



formatting, policies, and legislation
- Coordinate meetings, hearings, workshops, minutes, and action follow-up

Requirements:

- Extensive experience supporting senior management or executive teams
- Considerable experience reviewing and editing complex materials
- Experience coordinating meetings, events, minutes, and follow-up
- Ability to manage sensitive information under privacy requirements
- Ability to prioritize deadlines and competing work demands

Apply executive office coordination, document review, and confidential administrative expertise within Toronto’s Engineering and Construction Services Division.

📌 Senior Executive Office Coordinator Toronto
🏢 Toronto
📍 Toronto