The Winnipeg Foundation isFor Good. Forever.We help people give back to our shared community by connecting generous donors with causes they care about.For Positive.We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the communityForever. Founded in 1921, we are proud to be Canada's first community foundation. Our vision is ‘a Winnipeg where community life flourishes for all.’The Foundation is committed to work/life balance and diversity both within the organization and in its work with the community.OurValuesOurCoreCompetenciesCritical Thinking and Decision MakingReceptionist Coordinator – 2 Positions1: Permanent – Full Time & 1: 2 months short termThe RoleThis position serves as the first point of contact for all visitors to The Winnipeg Foundation. The primary responsibility is to warmly greet guests upon their arrival, ensuring they feel welcome and appreciated. In addition, this role entails providing comprehensive support to individuals reaching out to The Winnipeg Foundation through various communication channels, including phone calls and email inquiries. These individuals may include board members, dedicated volunteers, representatives of charitable organizations, and valued donors and funding partners, all of whom require prompt and professional assistance.Beyond being the "friendly face and voice" of The Winnipeg Foundation, this position also encompasses essential administrative tasks that support the organization's seamless operation. This may involve managing incoming correspondence, maintaining organized records, and assisting with day-to-day housekeeping duties across different departments as required.



The individual in this role will help create a positive and efficient atmosphere, foster strong relationships with stakeholders, and ensure that all interactions reflect the values and mission of The Winnipeg Foundation.Office & Facility CoordinationPrepare and set up meeting rooms, including coordinating catering and materialsMaintain shared office spaces, including kitchen areas (restocking supplies, running dishwasher daily)Submit and track maintenance requests with landlords and service providersArrange courier services and manage incoming/outgoing deliveriesMail & Communications ManagementProcess incoming mail, faxes, and general inbox emails, ensuring accurate and timely distributionHandle outgoing mail, including operation and maintenance of the postage meter and coordination with Canada PostExecute internal communications by sharing updates and posting notices (e.G., Microsoft Teams)Administrative & Operational SupportHandle data entry, scanning, and electronic file managementProvide basic troubleshooting support for office equipment (e.G., printers, photocopiers),



escalating to IT as neededRecord donor gifts received by mail and prepare daily bank deposits for the Finance teamCoordinate Foundation initiatives and special projects as requiredTeam & Organizational SupportParticipate in internal committees and contribute to team initiativesProvide general administrative support to staff across the organizationPerform other related duties as assignedEducation and ExperienceDiploma in office administration or related area1-3 years’ experience in a bookkeeping or office administration roleExperience with general computer use in a Windows environmentSkills and AbilitiesFriendly and personableProficient verbal and written communication skillsAbility to communicate tactfully and with discretionAbility to communicate in French is an assetStrong attention to detailProficient in the use of Microsoft Office products, including Outlook and ExcelProficient in the use of databasesStrong time managementWhat We OfferStarting salary in the range of $40,418 - $48,501A comprehensive benefit package including health and dental benefitsA Health Spending AccountAccess to Consult + (Virtual Doctor Service)EFAP program available to employees and family membersPension program starting at six months of employmentVacation starting at three weeks per yearMaternity/Parental Leave Top UpProfessional Development opportunitiesThe Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing inthe competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.Employment is conditional upon verification of eligibility to work in Canada.If you would like to discuss an accommodation or have difficulty submitting your application via the portal, please email [email protected] for support.#J-18808-Ljbffr

📌 Receptionist Coordinator - C$40,418 - C$48,501 A Year (Winnipeg)
🏢 The Winnipeg Foundation
📍 Winnipeg