Support academic administration at the University of Waterloo in Waterloo, Ontario, using confidential records management and faculty coordination expertise. This is a full-time permanent position.As Administrative Assistant in Biology Administration, you will manage the Chair's office and support faculty recruiting, appointments, evaluations, promotion, tenure, and sabbaticals. The position requires policy interpretation, meeting management, communications, event coordination, and careful handling of sensitive information. You will work with staff, faculty, committees, candidates, visitors, and academic administrators.Key Responsibilities:Manage the Chair's calendar, meetings, documents, travel, and confidential correspondenceCoordinate faculty recruitment, onboarding, immigration, evaluations, promotion, tenure, and sabbaticalsSupport committees, voting procedures, submissions, contracts, reports,



and meeting operationsMaintain websites, SharePoint, social media, calendars, and electronic displaysOrganize seminars, retreats, ceremonies, recruiting, outreach, and departmental eventsRequirements:University degree or equivalent education and experienceThree or more years of senior administrative experience preferredAcademic workplace experience and university policy interpretation preferredConfidential decision-making and multiple-priority management experienceMicrosoft Office, Outlook Calendar, SharePoint, Adobe, WCMS3, Workday knowledgeBring organized, diplomatic administration and confidential faculty support to Biology Administration at the University of Waterloo in Waterloo.

📌 Academic Administrative Assistant Waterloo (Alton)
🏢 Waterloo International
📍 Alton