With a minimal direction, the Payroll Clerk is responsible for processing the TTOC/TUC pay, the Maternity and Compassionate Leave top-up pays, and the Summer School pay. The Payroll Clerk provides assistance with the CUPE and the Teachers' pay and works cooperatively with other employees and the public.

DUTIES:

- Checks and extends timesheets and documents to ensure accuracy and appropriateness.
- Checks timesheets and adjustments against edits to ensure accuracy.
- Provides assistance to other payroll staff and assists with project work as required.
- Inputs and retrieves data on the computer such as information relating to new employees, changes in employee status, hours worked.
- Maintains an up to date knowledge of employee contracts and collective agreements.
- Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
- Answers enquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, or in person.
- Files and sorts a variety of materials such as timesheets, payroll reports and memoranda.
- Duplicates, sorts, collates and staples materials.
- Lifts and moves office and paper supplies in print room and in general office area.
- Performs other clerical or emergent duties.
- Co-ordinates and organizes workload.
- Cancels and reissues paycheques through payroll system.
- Liaises with school secretaries and Human Resources Department staff regarding payroll changes and form completion.
- Ensures general ledger account numbers are valid for time sheets.
- Extracts,



prints and distributes time sheets and pay statements and records of employment as required and insures that pay and deduction calculations are correct.
- Generates pay calculations, produces payroll registers and produces payroll.

TITLE: PAYROLL CLERK - 35 Hours

DEPARTMENT: Payroll Department

REPORTS TO: Payroll Supervisor

SUMMARY:

With a minimal direction, the Payroll Clerk is responsible for processing the TTOC/TUC pay, the Maternity and Compassionate Leave top-up pays, and the Summer School pay. The Payroll Clerk provides assistance with the CUPE and the Teachers' pay and works cooperatively with other employees and the public.

DUTIES:

- Checks and extends timesheets and documents to ensure accuracy and appropriateness.
- Checks timesheets and adjustments against edits to ensure accuracy.
- Provides assistance to other payroll staff and assists with project work as required.
- Inputs and retrieves data on the computer such as information relating to recent employees, changes in employee status, hours worked.
- Maintains an up to date knowledge of employee contracts and collective agreements.
- Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
- Answers enquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, or in person.




- Files and sorts a variety of materials such as timesheets, payroll reports and memoranda.
- Duplicates, sorts, collates and staples materials.
- Lifts and moves office and paper supplies in print room and in general office area.
- Performs other clerical or emergent duties.
- Co-ordinates and organizes workload.
- Cancels and reissues paycheques through payroll system.
- Produces reports for department.
- Liaises with school secretaries and Human Resources Department staff regarding payroll changes and form completion.
- Ensures general ledger account numbers are valid for time sheets.
- Extracts, prints and distributes time sheets and pay statements and records of employment as required and insures that pay and deduction calculations are correct.
- Generates pay calculations, produces payroll registers and produces payroll.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Payroll Clerk)

- High school graduation or equivalent.
- Completion of 4 courses equivalent to PCP (Payroll Compliance Program).
- Two years experience working with a large automated payroll environment within the past four years.
- Intermediate level knowledge in Word and Excel.
- Intermediate level knowledge of database and computer functions
- Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
- Proficient in numeric keypad skills.
- Familiar with the payroll applications related to union agreements, Statutory requirements, Revenue Canada and WCB regulations.
- Knowledge of Business English, punctuation, spelling and Business Math.
- Knowledge of office practices and procedure

📌 Payroll Clerk (Prince George)
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