We Offer

- Location: Fort St. James, BC
- This position offers flexibility for a hybrid work arrangement within established parameters but is not eligible for fully remote work

- Job Status: Full Time Permanent
- Compensation: $65,000-$75,000

- The salary range posted for this position includes a 15% Northern Premium applicable to this location.

- Retirement Savings: Pension matching program of 4%
- Benefits: Employer-paid benefits package, including dental, prescription drugs, paramedical services, life insurance, short- and long-term disability coverage, and more.
- Schedule: Monday-Friday, 8:00am - 4:30pm

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds.

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing Northteam and become part of our Arrow family in Fort St. James, BC.

Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines.



The Senior Administrator may also be responsible for reception, office management,and general office duties.

Responsibilities

- Ensure all information pertaining toRevenue is accurately created inappropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
- Ensure all informationpertaining toPayablesareaudited andreflected accurately
- Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and stumpage
- In conjunction with the Division Manager, ensure that documented Incident claims are enteredintoappropriate software and managed
- Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
- Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems
- Prepare analysis and/or reports as required by division, internal and/or external customers




- Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
- Ensure all files are organized and maintained, and all office processes are streamlined for most productive and effective operation
- Order office supplies, service office equipment and arrange for servicing
- Provide internal and external Customer Service excellence
- Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying
- Process incoming and outgoing mail
- Respond to telephone, in person or electronic enquiries or forward to appropriate person
- Provide general information to clients and the public
- May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
- Ensure full compliance with safetypoliciesand procedures. When applicable,identify hazards and bring potential safety compliance gaps to the attention of Senior Management
- Comply withall rules and regulations,protocols,and established metrics
- Other duties as assigned by the Manager

The following are specific toTruckingDivisions:

- Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflected accurately
- Responsible for fuel card allocation and timely tracking of fuel usage
- Quarterly WCB tracking for lease operators
- Accurate tracking of truckutilization

The following are specific to Forestry Divisions:

- Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced reg

📌 Senior Administrator (Fort St. James)
🏢 Arrow Transportation Systems
📍 Fort St. James