OverviewReporting to the Controller, with a dotted‑line reporting relationship to the Human Resources Manager, the Payroll & Benefits Specialist is responsible for the accurate and compliant administration of payroll and benefits for all employee groups, including faculty, staff and casual employees.The role supports institutional accountability through timely processing, regulatory compliance and responsive service. Working closely with both Finance and Human Resources, the Specialist helps ensure effective communication, policy alignment and a positive employee experience.This position also coordinates technical aspects of employee onboarding and offboarding, such as system access, account provisioning and security protocols, in collaboration with internal and external partners.This role operates in a predominantly Excel‑based environment with several manual processes and requires a high attention to detail, organization and comfort working with data.Key ResponsibilitiesPayroll AdministrationAdminister full‑cycle payroll for faculty and staff (monthly), and casual/student employees (bi‑weekly)Prepare and submit monthly remittances to the Canada Revenue Agency and benefits providersReconcile payroll‑related general ledger accountsCalculate and issue annual salary adjustments and retroactive paymentsProcess T4s and T4As, including pension adjustments and taxable benefitsCoordinate payroll tax updates and benefits rate changes with external service providersCalculate maternity/parental leave top‑ups and other salary adjustmentsEnsure timely and compliant preparation and submission of Records of Employment (ROE’s) in line with federal guidelinesAdminister student refunds and emergency bursaries through payrollSupport administration of faculty supplemental leave grants and travel/research grant paymentsManage wage garnishments and other government‑mandated deductionsSupport payroll‑related inquiries from employeesBenefits and HR AdministrationServe as administrator for all group perks plans (Blue Cross, Manulife, Greenshield, Beneva) as well as the Nova Scotia Public Service Superannuation Plan (PSSP)



including onboarding and offboarding and online benefits enrollmentProvide benefits information packages to new employeesCoordinate annual group benefits renewal with external consultantsTrack and manage employee absences (vacation, sick leave, parental leave, long‑term disability, sabbaticals)Calculate and monitor vacation accruals and banked overtime and distribute monthly reports to managersMaintain and update the employee handbook and benefits information as required on the university websiteLiaise with Dalhousie University for ID card issuance and system access (Banner, NetID, email), including provisioning and deactivation aligned with onboarding and offboarding processesSupport access governance by maintaining accurate records and following established proceduresManage benefits administration for retiree members including communication of benefit rate changes and reconciliation of paymentsCreate and maintain annual faculty and staff listMaintain confidential personnel files for all employeesFiscal Year‑End Procedures and Reconciliations (March 31)Prepare and post year‑end accruals (vacation, overtime, payroll) and journal entriesRespond to payroll‑related audit requests and provide data for external auditorsCompile and reconcile data for the Public Sector Compensation Disclosure Act (PSCDA) auditAdditional DutiesComplete salary surveys (e.G., AAU, UCASS) and government reporting with attention to accuracy and institutional alignmentServe as minute‑taker for the Employee Benefits and Wellness Committee, ensuring timely and professional documentationCoordinate Canada Summer Jobs applications, including submission, tracking and follow‑up with relevant departmentsProvide operational and analytical support to the Bursar’s Office, including assistance with reconciliations, journal entries,



student accounts and financial reporting as neededCollaborate closely with the Human Resources Manager on a range of HR initiatives, including policy development, employee communications and process improvementsContribute to cross‑functional projects and institutional priorities by offering payroll and benefits expertisePerform other duties as assigned, with a commitment to service excellence and continuous improvementQualificationsRequiredMinimum 5 years of experience in payroll and benefits administrationStrong knowledge of payroll legislation and benefits administration/policiesProficiency in Microsoft 365 (Excel and Word)Strong organizational and time management skills with the ability to manage multiple prioritiesAbility to work independently and collaboratively in a fast‑paced environmentStrong problem‑solving skills and demonstrated resourcefulnessCommitment to responsive and professional servicePreferredExperience with Sage 300Experience in a university, not‑for‑profit, or public sector environmentPayroll Compliance Practitioner (PCP) certificationExperience supporting enterprise systems, including user access and security administrationAdditional InformationPreferred start date: ImmediateInitial onboarding may occasionally require evening or weekend availability; work hours will be adjusted accordinglySalary range: $58,151 to $79,040Includes comprehensive benefits and mandatory enrollment in the Nova Scotia Public Service Superannuation Plan (PSSP)The successful candidate will join a collaborative, service‑oriented HR and finance team committed to supporting the King’s community.The University of King’s College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.#J-18808-Ljbffr

📌 Payroll & Benefits Specialist | Bursar'S Office - C$58,151 - C$79,040 A Year (Winnipeg)
🏢 University of King's College
📍 Winnipeg