Job Title: Administrative Secretary

Work location: Champlain College Saint-Lambert

Department: Financial Services

Reporting to: Coordinator, Financial Services

Position Status: Full-Time Replacement

Salary Scale: Between $25.86 to $29.83 per hour

Anticipated Start Date: As soon as possible

Expected Duration of Employment: Until the return of the incumbent

Work Schedule: Monday to Friday from 8:30 a.m. to 4:30 p.m. (35 hours per week)

Posting Period: to :59

POSITION

Champlain College Saint-Lambert is seeking the services of an Administrative Secretary for a full-time replacement position in the Financial Services office.

FUNCTIONS

Reporting to the Coordinator of Financial Services, the incumbent will perform a variety of secretarial tasks, of which the primary clients are the faculty members.

MAIN RESPONSIBILITIES

- Perform administrative tasks including daily correspondence, and assist the Coordinator of the service.
- Type letters and proof read course outlines for faculty.
- Assist faculty with the transfer of course material to online tools (eg. Moodle).
- Transcribe student comments from Course Evaluations for presentation.
- Assist faculty by maintaining records of funds collected by and/or from students related to activities and fundraising.
- Participate in preparation of reports required by the service.
- Participate in the selling of parking passes.
- Establish procedures for recurring tasks.
- Prepare travel arrangements and process expense requisitions and professional development requests.




- Maintain record of faculty professional development disbursements and prepare reports of same.
- Replace the staff at the Information Desk daily, during lunch, breaks and other absences.

REQUIREMENTS

Education

Must possess a diploma of vocational studies (D.E.P.) in an appropriate specialty or a secondary school diploma (D.E.S.) or have a diploma or an attestation of studies that is recognized as equivalent by the competent authority.

Experience

Must possess at least four (4) years pertinent experience.

Competencies

- Must be able to communicate proficiently in both English and French, orally and written.
- Must be proficient with Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
- Must possess excellent interpersonal skills.

Required Tests

Candidates will be required to submit to language tests as well as Word and Excel

ADVANTAGES OF WORKING AT CHAMPLAIN COLLEGE

- Vacation and statutory holidays
- Medical insurance (after six months)
- Sick bank (after six months)
- Retirement plan (RREGOP) and group health insurance
- Short term and long term disability insurance
- Summer hours
- Access to the sports center and fitness classes
- Professional development and training
- Employee assistance program
- Onsite cafeteria services ($)
- Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
- Proximity to the Longueuil metro station and onsite parking ($)

COMMENTS

The selected incumben

📌 Administrative Secretary (Saint-Lambert)
🏢 Champlain Saint-Lambert
📍 Saint-Lambert