Date posted: October 19, 2026Pay: CA$27.81 per hourJob description:Job Title : HR AssistantJob OverviewLMSCL is a pioneer non-for-profit organization in the lower mainland who provides planned and emergency residential and community integration services to children, youth and adults. We serve permanent, respite, and day program individuals with mental and physical health needs. We are a big organization with several homes located all over the Greater Vancouver area. Our frontline staff are unionized, and administrative employees are non-unionized. More details are available at https://lmscl.Org.We are seeking a highly organized and detail-oriented HR Assistant to support the smooth execution of administrative and operational tasks within the Human Resources department. This role focuses on maintaining HR systems, coordinating internal processes, and ensuring accurate documentation and communication across the organization. The position is ideal for someone who excels in structured, process-driven work and enjoys keeping things running efficiently behind the scenes.Key Roles and ResponsibilitiesSchedule meetings and appointments for the HR Manager, and assist with day-to-day task coordinationCommunicating with management and receiving pre-investigation reportsInviting involved parties to investigationsModerating investigation meetingsTaking notes, summarizing the meetingsPreparing the initial draft of investigation outcome/disciplineSetting up and inviting members of the Health and Safety committee in case of staff injury, moderating the meeting, and creating notes, etc.Liaising between scheduling team, HR, services Management, etc. regarding Gradual return to Work Plan, any WorkSafe BC demands, and investigation outcomesModerating all WorkSafe BC related inquiries and responses.Moderating staff and CM performance evaluations and sending them reminders and follow-upsDocumenting the signed performance forms in PayworksPreparing and submitting all LMIA/LMIA exempt cases to IRCC and communicating and collaborating with staff consultants and lawyersOther Roles and Responsibilities (If requested or as necessary)Support the employee onboarding by receiving and organizing necessary documentation, checklists, and system updatesPost job openings, track applications, and coordinate interviews and hiring stepsAssist in laying off employeesAssist with employee offboarding, terminations, and exit documentationMaintain updated HR templates, forms, and standard operating proceduresOrganize and maintain employee files, including credentials, background checks, and leave recordsTrack and file vacation, sick leave, special leave, and maternity leave requestsUpdate internal systems and platforms (e.G., Bitrix24, Google Workspace Spreadsheets, and Payworks) with HR-related data and documents as necessaryPrepare letters and documents such as certificates of employment, job offer, and job descriptionAct as a communication link between the HR department and employees regarding operational updates and announcementsRecord meeting notes, messages, and reminders to support HR workflowCollect, organize, and analyze basic HR data such as turnover rates and hiring statistics Record KeepingFollows up on expiring permits, licenses, and certificates such as work and study permitOrganizes training recordsScan personnel records and place them on Employees personnel record on PayworksScreening resumesAssist in orienting new staffTakes phone calls and direct them to proper channel in the officeSupport the updating and formatting of internal templates, forms, and reportsAssist with troubleshooting scheduling or documentation issues in coordination with the HR ManagerPerform other administrative tasks as assigned to support HR operationsQualificationsEducation and Experience:College diploma or higherDiploma or higher education in business administration, HR,



or a related field is an assetTwo years prior administrative experience in a client service-oriented environment requiring a high degree of confidentiality is necessaryPrevious experience in HR administration is an assetPrevious administrative and/or clerical experience in the social services sector is an assetStrong interpersonal skills including tact and diplomacyStrong verbal and written communication skillsStrong organizational skills to coordinate multiple tasks and projectsBeing familiar with HR investigations is an assetBeing familiar with Work secure BC claims is an assetSkills and CompetenciesSecretarial, clerical, and administrative skillsAdvocacy skillsStrong organizational skills and attention to detailExcellent written and verbal communication skillsHigh level of discretion and professionalism with confidential informationProficient in Microsoft Office, Google Workspace (Docs, Sheets), and Adobe ProComfortable navigating internal platforms and databasesAbility to multitask and follow structured processes independently and as part of a teamPhysical ability to carry out the duties of the positionAbility to work effectively in a team and in collaboration with othersPay RateRate is $27.81 per hourProbationProbation is 3 months (any leave will increase the probation time).Potential for extension and/or renewal based on organizational needs and performance.BenefitsCompetitive health benefits. Will be provided after successfully passing the probationary period (3 months). Includes:Extended HealthDental CareVision CareLong-Term DisabilityLife InsuranceRRSP (1.5% of salary-no matching is required)Work Schedule40 hours per week (Full-time) Mon-Fri 9a-5pEmployment DetailsThis is a one-year contractual position covering maternity leavePotential for extension based on performance and organizational requirementsOther InformationThis position is non-unionWe don't accept international students for this positionCandidates should be available to start mid-NovemberJob Type: Full-timeEducation:DCS / DEC (preferred)Experience:Administrative and clerical: 2 years (preferred)HR assistant in Canada: 1 year (required)Language:English fluency (both verbal and written) (required)Work Location: In person

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