Posting Reason

Replacement of a regular position

Job Type

Employee

Anticipated Duration in Months (for contracts and temporary assignments)

N/A

Job Family

Administrative Support

# of Open Positions

1

Faculty/Service - Department

Departments_Humanities

Campus

Simard Hall

Union Affiliation

SSUO

Date Posted (YYYY/MM/DD)

2026/11/05

Applications must be received BEFORE (YYYY/MM/DD)

2026/11/16

Hours per week

35

Salary Grade

SSUO Grade 08

Salary Range

$68,149.00 - $86,083.00

About The Faculty Of Arts

The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators. Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today's and tomorrow's workplace The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.

Position purpose

Reporting to the Lead Officer, Administrative Support, the Senior Officer will plan and coordinate activities related to the administration of financial, human, physical and material resources of the sector in order to provide support and advice to managers and professors and to ensure that the policies and procedures are well understood and properly implemented.

In this role, your responsibilities will include

- Financial and budget:



Coordinate the ongoing financial transactions and all activities and processes related to the administration of internally and/or externally funded budgets of the sector to maintain financial integrity and transparency and to ensure compliance with established policies. Perform all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure.
- Human resources: Act as resource person for the sector with regards to inquiries related to classification, staffing, total compensation, and leave and performance evaluation to interpret collective agreements and policies, explain procedures, and facilitate processes. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover. May act as 2nd level approver for leave requests to ensure compliance with current policies. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector.
- Physical resources: Manage the physical resources to ensure the most efficient use of space for the sector. To this end, receive, analyze and treat current requests, coordinate room setup and signage, and ensure that accessibility standards are met at all times. Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.



Act as Health and Safety representative for the sector, to ensure proper communication of health and safety-related policies and practices and monitor compliance in order to minimize risk to students and staff.
- Material resources: Act as resource person for the sector with regards to inquiries on procurement policies, procedures and suppliers to ensure proper interpretation and compliance. Manage material resources of the sector to ensure that there is equipment available to meet operational needs. To this end, purchase goods and services, and create services contracts, on purchase order or on credit card, in compliance with all relevant policies.
- Academic: Executes a variety of academic administration tasks, including course offerings, schedules, quotas, and faculty workloads. Acts as a liaison between the administrative team and the undergraduate and graduate offices.

What you will bring

- Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
- Minimum 3 years of demonstrated experience in a similar role
- Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
- Experience in interpreting, explaining and applying policies and regulations
- Experience working in a unionized environment and in interpreting collective agreements
- Experience in preparing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Strong interpe

📌 Senior Officer, Administrative Support (Ottawa)
🏢 University of Ottawa
📍 Ottawa