Administrative Assistant – ResponsibilitiesWorking independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverablesFormat and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof‑reading, and ensuring timely deliveryEntering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagementGeneral administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriersE‑filing tax returns to CRA to meet filing deadlinesParticipate in training to stay current with changes in software and processesData entry and maintenance of paper and electronic files in accordance with the Firm’s document retention and destruction policies and proceduresPreparing and editing correspondence, reports, proposals, and other documentsProvide billing support using Doane Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, and following up on accounts receivable when appropriateScanning documents and embedding in electronic file, sending,



and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive informationManaging communications, expense administration, and travel arrangements on behalf of team leadershipCoordinating external/internal appointments, meetings, facility/room reservations and cateringSupporting the Firm’s professional image and culture by demonstrating qualified behaviour and building positive professional relationshipsOther duties as requiredQualificationsMinimum 1 year of administrative experience in a busy professional services environmentExcellent verbal and written communication skillsSolid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationshipsAbility to work effectively for several people at the same timeStrong attention to detail and consistent production of high‑quality workAbility to work effectively within tight timelines on simultaneous projectsStrong knowledge of and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with CRM tool considered an assetAvailability to work overtime as requiredExceptional client service mindset with ability to de‑escalate potentially difficult situationsKnowledge of accounting process an assetCompensationSalary range: $48,500–$55,800 in Mississauga. Salary may vary for other locations to reflect local market factors.Work LocationIn‑office work required – 4 days per week#J-18808-Ljbffr

📌 Administrative Assistant - C$48,500 - C$55,800 A Year (Mississauga)
🏢 Grant Thornton
📍 Mississauga