Finance & Operations Assistant

Position Details

Position Title:Finance and Operations Assistant

Role ID:REQ-2026-014

Role Status:This is a newly established role

Employment Type:Full-time

Salary Range:$65,000–$75,000 annually

Location:Toronto, Ontario (hybrid; two days per week in office)

Reporting Relationship:Finance Manager, with functional accountability to Operations & Human Resource Manager

Black Chance Fund (BOF), a national charitable organization focused on advancing equity for Black Canadians is seeking a detail oriented and highly motivated professional to fill the newly created position of Finance and Operations Assistant.

Job Summary

This role provides coordinated administrative support across BOF’s Finance, Operations and Human Resources functions, with related operational coordination incorporated into both areas. For Finance, the role supports financial processing, reconciliations, and reporting. For HR and Operations, the role coordinates recruitment, assists with onboarding and offboarding, supports the maintenance of confidential employee records, and tracks HR timelines such as probationary periods and mandatory training. The successful candidate will combine robust numerical accuracy with sound judgment, discretion, service orientation, and the ability to manage competing priorities in a collaborative, mission-driven environment.

Key Responsibilities

Finance & Accounting

- Support day-to-day accounting operations, including accounts payable, accounts receivable, general ledger entries, invoice coding, expense tracking, and maintaining accurate financial records.
- Support fiscal month-end, quarter-end and year-end close processes,



including account reconciliations, financial reporting, analysis, audit preparation, statutory (charitable entity) reporting, and preparing the supporting documentation.
- Assist with payment processing, including coordinating approvals, tracking payment status, sending payment confirmation communications and reconciling corporate credit card expenses, employee reimbursements, and other expense reports.
- Maintain and provide support for improved finance procedures and controls by creating and updating SOPs, process documentation, and workflow guides, while identifying opportunities to improve efficiency and accuracy.
- Provide general finance and accounting support and perform other related duties as assigned.

Human Resources & Operations Support

- Providerecruitment support, including posting vacancies, scheduling interviews, preparing interview materials, and coordinating candidate communications.
- Support onboarding and offboarding by preparing documentation, coordinating orientation activities, and maintaining checklists.
- Maintain accurate, confidential, employee records, HR documentation, training records, and organizational charts in accordance with BOF policies, applicable requirements, and document control practices.
- Track HR deadlines, including probationary periods, mandatory training,



performance-management timelines, vacation records, and other HR-related deadlines.
- Coordinate HR meetings, staff training sessions, employee initiatives, and draft routine HR correspondence and notices for review.
- Support HR projects, policy administration, reporting, and process improvement, as well as general operational, cross-functional, and interest-holder activities as required.
- Provide general human resources &operational; support and perform other related duties as assigned.

Qualifications & Experience

- Post-secondary education in accounting, human resources, business administration, or a related field, or an equivalent combination of education and experience.
- Four or more years of relevant experience in a combined accounting and human resources, payroll administration, or general business administration role.
- Experience supporting recruitment, onboarding and offboarding, employee records, training coordination, HR documentation, or related employee lifecycle activities.
- Experience supporting accounts payable, expense processing, reconciliations, financial documentation, or reporting.
- Strong proficiency in Microsoft applications: particularly Microsoft 365 Excel (VLOOKUP and IF functions).
- Experience in a nonprofit, charitable, social-impact, or community-focused organization is an asset.

Candidate Profile

- Financial accuracy and attention to detail.
- Excellent planning, organization, and prioritization skills, close attention to detail, and accuracy, with strict adherence to protocols.
- Collaboration, service orientation, and strong interpersonal skills.

📌 Finance and Operations Assistant (Toronto)
🏢 Black Opportunity Fund
📍 Toronto