South West Arena SocietyO/A - Flames Community ArenasA First Class Facility, A Great Place to PlayFlames Community Arenas is a premier multi-use recreation facility featuring three ice rinks, a full-service restaurant and lounge, concession, pro shop, and meeting spaces. Owned and operated by the South West Arena Society (a not-for-profit organization), the facility serves a diverse community of partners including educational institutions, sport associations, and local community groups. Position Overview – Accounting & Administrative AssistantThis is a full-time, on-site position (35 hours per week, Monday–Friday). Reporting to the General Manager, the Administrative Assistant is responsible for overseeing day-to-day administrative operations and financial processes. This role ensures efficient office management, accurate financial reporting, and excellent customer service while supporting the overall operations of the facility. Key ResponsibilitiesAccounting & Financial OperationsProcess payroll for all employees using modern payroll systems; maintain accurateemployee records and time tracking in compliance with Canadian employment standards Administer payroll remittances (CRA, benefits, deductions) in a timely and compliant manner Manage accounts payable and receivable, including invoicing, collections, and payment processing Reconcile bank and credit card accounts monthly; prepare financialsummaries and reports for the Treasurer and leadership team Maintain accurate, up-to-date financial records using cloud-based accounting software (Sage) Support budgeting, forecasting, and audit preparation processes Administrative OperationsCoordinate and maintain office systems, digital records, and document management (cloud storage, shared drives, etc.) Prepare, format, and distribute correspondence, reports, meeting minutes, and internal communications Manage inventory and procurement of office supplies and equipment Support contract administration, including tracking agreements, registrations,



and facility bookings Customer Service & Stakeholder RelationsRespond to inquiries and resolve issues professionally, escalating when necessary Maintain positive relationships with partners, vendors, and the public Program & Facility SupportAssist with program administration, including registrations, fee tracking, and reporting Track daily cash receipts and revenues from multiple business units within the facility Compliance & Process ImprovementEnsure adherence to organizational policies, financial controls, and regulatory requirements Identify opportunities to improve administrative and financial processes through automation and best practices Additional ResponsibilitiesProvide general administrative and operational support as required Participate in team initiatives and continuous improvement efforts Qualifications & ExperienceDiploma or degree in Accounting, Business Administration, or a related field Minimum 3+ years of experience in bookkeeping, accounting, or office administration Strong knowledge of Canadian payroll, accounting practices, and CRA compliance requirements Proficiency with accounting software (e.G., Sage) and Microsoft 365 (Excel, Outlook, Teams, SharePoint) Experience with digital tools such as cloud storage, e-signature platforms, and workflow systems is an asset Not-for-profit administrative experience an asset Excellent communication skills (written and verbal) Solid organizational skills with high attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Valid driver’s license and reliable transportation preferred What We OfferCollaborative, inclusive, and community-focused work environment Competitive salary and performance-based bonus opportunities. Salary range from $65,000 to $75,000 annually depending on experience and overall skill set. Comprehensive benefits package and RSP program upon qualification Generous vacation, starting at three weeks per year, increasing with seniority Opportunities for professional development and skills growthTo apply, please send resume and cover letter to. Only those chosen for interview will be contacted. Thank you.

📌 Administrative Assistant - C$65,000 - C$75,000 A Year (Calgary)
🏢 South West Arena Society
📍 Calgary