Talent Training & Culture DepartmentOffice Administration Excellence Coordinator2026Reports To: Senior Human Resources Manager, Internal StrategyWorks Closely With: Talent, Training, & Culture, Joint Health & Safety CommitteeJob Status: Full Time, Permanent, SalaryWork Hours: Monday to Friday, 9:00am-5:00pmWork Location: In office, 4 days per week at 115 Saulter Street, Toronto and up to 1 day per week at 34 Vansco Road, EtobicokeThe PositionAt Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day. We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work. You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement.Key ResponsibilitiesWorkplace Operations & AdministrationCoordinate office operations, supplies, signage, mail, visitor management, and workplace systemsSupport company events, employee meetings, training sessions, and special projectsServe as a professional point of contact for internal and external stakeholdersIdentify opportunities to streamline workflows and improve efficiencyLeverage technology, automation,



and AI tools to reduce administrative burden and improve effectivenessHealth & Safety CoordinationCoordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activitiesMaintain health and safety records, training documentation, and compliance trackingSupport inspections, audits, corrective actions, WSIB administration, and return-to-work programsCoordinate emergency preparedness activities, fire wardens, and annual drillsEmployee & HR SupportAssist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities.Support employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrationsMaintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements.Assist with training administration within learning management systemsSupport HR reporting, compliance tracking, and employment documentationEmployee Experience & CultureSupport employee recognition and engagement initiativesSupport with planning company events, team-building activities,



and learning opportunitiesMaintain internal communication channels and newslettersSupport professional development programs and culture-building projectsSupport employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels.What We're Looking For2–5 years of experience in administration, office coordination, workplace operations, or employee support rolesProficiency with Google Workspace & Microsoft OfficeStrong organizational and communication skillsA passion for building systems and improving processesComfort using technology, software platforms, and AI toolsAbility to manage multiple priorities and work cross-functionallyAlignment with RFRK's values and missionAdditional SkillsProficiency with Canva and/or Adobe Creative Suite, with the ability to create professional internal & external communications, presentations, signage, newsletters, and employee engagement materials.Event planning and employee engagement program coordinationNice-to-haveExperience working with an HRIS & Learning Management SystemRole Specific CompetenciesEffective CommunicationDetail OrientationRelationship ManagementInitiativeAdaptability & OrganizationDescription of physical demands and work environmentCombination of office environment and production floor. Generally stationary in nature, but may require standing and walking for up to 50% of the time. Work is generally performed in an office environment with standard office equipment and without hazardous or unpleasant conditions (caused by noise, temperature, lighting, etc.). We may require that you work outside of your core work hours sometimes.

📌 Office Administration Excellence Coordinator (Toronto)
🏢 Real Food For Real Kids
📍 Toronto