About the Role

Love keeping things organized, solving problems, and seeing a project come together from start to finish? This might be your kind of role!

Reporting to the Senior Director of Operations, the Project Coordinator will support the planning, coordination, and execution of three key areas:

- New Store Openings (NSOs): Helping bring recent retail locations to life.
- Store Acquisitions & Integrations: Supporting smooth transitions of newly acquired stores into our retail network.
- Store Renovations: Coordinating renovations and improvement projects that elevate our retail environments.

You'll work closely with Retail Operations, Facilities, IT, Marketing, Finance, and external vendors to keep projects organized, on track, and ready for successful handover. This is a hands-on project coordination role for someone who thrives on organization, communication, problem-solving, and getting things done.

What You'll DoNew Store Openings (NSOs)

- Coordinate new store opening activities from initial planning through operational readiness and handover.
- Develop and maintain project timelines, opening checklists, milestone trackers, and action plans.
- Coordinate essential store infrastructure, including internet, phone systems, security equipment, fixtures, signage, and operational supplies.
- Support vendor sourcing, obtain quotes, and coordinate approved purchases, deliveries, and installations.
- Partner with Retail Operations and the Retail Excellence Specialist to track opening readiness, inspection requirements, and operational documentation.
- Coordinate project meetings, walkthroughs, and final opening readiness checks.
- Monitor progress, follow up on outstanding deliverables, and proactively flag potential delays or risks.

Store Acquisitions & Integrations

- Coordinate operational integration activities for newly acquired retail locations.
- Develop and maintain acquisition integration checklists, project schedules, and action trackers.
- Coordinate transitions to approved company vendors, services, systems, and operating standards.




- Track service start dates, contract transitions, and cancellations to minimize disruption.
- Support rebranding activities, signage changes, equipment installations, and store setup requirements.
- Identify opportunities for vendor consolidation and cost efficiencies, escalating recommendations for approval.
- Coordinate with internal departments and store leadership to support smooth operational transitions.
- Ensure project documentation and ongoing service responsibilities are handed over to the appropriate teams.

Store Renovations & Improvement Projects

- Coordinate approved renovation, refresh, and store improvement projects across the retail network.
- Organize site assessments, project scope documentation, vendor quotes, timelines, and required materials.
- Compare vendor quotes and identify cost, scope, or scheduling differences for leadership review.
- Coordinate approved fixtures, finishes, signage, equipment, and other project materials in alignment with brand standards.
- Schedule project work with vendors, property management, and store leadership to minimize disruption to daily operations.
- Track project milestones, approved budgets, outstanding work, and potential delays.
- Coordinate walkthroughs, deficiency tracking, project closeout, and handover to the Facilities Coordinator.

Project Administration & Communication

- Maintain centralized project plans, trackers, budgets, vendor records, and documentation using Smartsheet and shared document systems.
- Coordinate project meetings, document decisions, and follow up on assigned action items.




- Monitor project expenditures and review project-related quotes and invoices for completeness and alignment with approved scopes.
- Submit purchasing and spending requests through established approval processes.
- Provide regular project status updates to the Senior Director of Operations, highlighting progress, risks, budget variances, and upcoming milestones.
- Collaborate with internal teams to support clear communication and accountability throughout each project.
- Identify opportunities to improve project templates, workflows, and coordination processes.
- Maintain organized project closeout records, including warranties, vendor contacts, outstanding deficiencies, and service information.

What You'll Bring

- 3+ years of experience in project coordination, retail operations, store development, or a related role.
- Strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
- Experience coordinating timelines, deliverables, vendors, and internal stakeholders.
- Excellent written and verbal communication skills.
- Confidence following up with stakeholders and keeping tasks moving without direct authority over those involved.
- Proficiency in Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.
- Strong problem-solving skills and a proactive approach to identifying risks and next steps.
- Ability to work independently while contributing to a collaborative team.
- Flexibility to travel occasionally to stores and project sites across Canada.

Nice-to-Haves

- Experience supporting new store openings, retail renovations, or acquisition integrations.
- Background in specialty retail, cannabis retail, or multi-location retail environments.
- Familiarity with commercial construction timelines, fixtures, signage, and retail equipment.
- Experience using project management tools such as Monday.com, Asana, Smartsheet, or Microsoft Project.
- Post-secondary education in Business Administration, Project Management, Retail Management, or a related discipline.

📌 Project Coordinator, Store Development & Integrations (Vancouver)
🏢 CareerBeacon
📍 Vancouver