Atlas Tools & Machinery is Toronto’s destination for the largest selection of power tools from the World’s top brands! We have been in operation since 1954 and pride ourselves on using our Core Values to foster a positive employee experience and winning culture within our team.
We are seeking a detail oriented Accounts Payable Clerk to join our Finance team! This individual will be the primary team member responsible for all aspects of the accounts payable function. If you are passionate about finance, have a keen eye for detail, and thrive in a fast-growing, dynamic and highly collaborative environment, we would love to hear from you!
Primary Responsibilities:
Receive, review and verify invoices for accuracy
Ensure all invoices adhere to our 3-way matching and approval processes prior to posting
Manage, issue and follow up on vendor credits
Ensure accurate entry of invoices or credit memos within NetSuite, including general ledger and cost centre coding
Maintain payment schedules to ensure timely payments and accurate capture of early payment discounts
Prepare vendor payments and related payment packages with supporting documentation for manager approval and release
Review and reconcile vendor accounts through monthly statement reconciliation and transaction verification
Distribute payment remittance notifications and respond to vendor inquiries
Receive and verify employee expense reimbursements
Maintain accurate and organized accounts payable files
Resolve discrepancies between vendors, purchase orders and internal records, working cross functionally with other departments on a regular basis
Communicate directly with vendors to resolve issues related to invoicing, payments or responding to vendor inquiries in a timely and professional manner
Assist with bank or other account reconciliations as required
Continuously seek out opportunities to be more efficient through automation or use of technology such as AI
Provide support or coverage for other finance team members
Assist with ordering office and business supplies as required
Other duties as assigned
Required Skills/Abilities:
A college diploma in business, accounting or equivalent is preferred
Minimum of 2-3 years experience performing accounts payable activities
Previous experience in an inventory-heavy business
Demonstrated strategic thinking and problem solving skills
Excellent written and verbal communication skills
Able to prioritize in a fast-paced work workplace with high workload volumes, tight deadlines, and attention to detail is critical
Experience with NetSuite would be considered an asset
Experience with ZoneCapture or comparable A/P automation tools would be considered an asset
Experience using AI tools in a business environment would be considered an asset