Permanent Full Time - Non-Union

Compass is a non-profit organization based in Sudbury Ontario that provides mental health and developmental services for children, youth, and families. Most programs serve individuals up to age 18, with select services available to older youth and young adults. Supports range from short-term counselling to ongoing therapy, psychological assessment, and diagnostic services. Compass is also the lead agency responsible for providing live-in treatment services for youth who need temporary residential support during significant life transitions.

The Youth Wellness Hub, is another program offered though Compass, you can learn more at www.ywhsudbury.ca.

In partnership with Sunnybrook Health Sciences Centre, Compass is launching Family Navigation Project (FNP) in Sudbury-Manitoulin, a navigation service providing expert guidance to youth ages 11 to 29 experiencing mental health and/or substance-use concerns and their families. Learn more about Sunnybrook's Family Navigation Project here https://www.familynavigationproject.ca/.

The Executive Assistant is responsible for providing administrative support to the Senior Leadership Team.

RESPONSIBILITIES:
Provides confidential administrative support to the Senior Leadership Team by:

Supporting scheduling for the Senior Leadership Team

Drafting correspondence, reports and memos

Meeting coordination and support

Supporting the maintenance of agency policies manuals

Making travel arrangements and preparing travel expense submissions

Preparing monthly Visa reconciliation and expense reports for approval

Managing and preparing Senior Leadership Team's reports for payroll approval





Supporting various community and partnering tables/committees/working groups as directed

Supporting Section 34 program, which includes brokering to contracted doctors, liaising with Ministry of Attorney General Staff, preparing requests for contract and submitting monthly reports to the funder.

Record Responsible Occurrence and Follow up Reports in a project management software

Support the planning and coordination of agency and staff events as directed by Senior Leadership

Back up support to other Executive Assistants within the agency

Other duties as required

SKILLS:
The incumbent will have the ability to:

Superior proficiency working in a computerized environment, including Microsoft Office applications (Word and Excel).

Assess priorities, analyse and solve problems

Demonstrate organisational skills and ability to meet deadlines

Strong written and verbal communication skills; bilingual (English/French) preferred

Ability to work collaboratively with other experienced professionals including school boards, colleagues of other health and social service agencies, local politicians, etc.

Ability to work independently

Demonstrated interpersonal and leadership skills

Experience working in a unionized environment

Knowledge and appreciation of issues facing our diverse populations (i.e. Anishinabek cultures, Francophone, Immigrant/Refugee, LGBT2SQ,



etc.)

Required to act in accordance with the agencies principle/values

Ability to work flexible hours as required

Maintain and protect sensitive and confidential information

QUALIFICATIONS

Post-secondary diploma or degree in Business Administration, Office Administration, Public Administration, or a related discipline.

2 to 4 years of progressive experience in an executive assistant, senior administrative or board support role.

Successful applicants will be required to provide:

Proof of eligibility to work in Canada

A valid Ontario driver's license and use of a reliable motor vehicle; insurability on vehicle as per policy

Recent Criminal Record Check, including Vulnerable Sector Search

Benefits include:

Healthcare of Ontario Pension Plan (HOOPP)

On-site parking (paid by employer)

Paid vacation

Paid float days

Short-term disability coverage

Dental, Vision and Extended Health benefits

Life and Accidental Death and Dismemberment (AD&D;) insurance

Long Term Disability (LTD) Insurance

Employee & Family Assistance Program (EFAP)

Application Process
Compass is committed to a diverse, equitable, inclusive, and anti-racist workplace. We are an equal opportunity employer and value the dignity and worth of every individual. Compass will provide reasonable accommodation to any applicant who identifies a need to be accommodated. If you require accommodation during the recruitment process, please advise our Human Resources team prior to your interview.

We thank all applicants; however, only those selected for an interview will be contacted.

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📌 Executive Assistant to Senior Leadership – Permanent Full Time | Posting #1900 (Ontario)
🏢 Compass
📍 Ontario