Job Summary:

AlumaSafway is currently seeking a Site Timekeeper to support our site operations in Thunder Bay, Ontario. This role is responsible for the timely collection, verification and processing of employee time records at one of our Thunder Bay Site locations. The role supports accurate payroll, job costing and customer billing by ensuring timesheets and supporting documentation are complete, approved and submitted within required deadlines. The position also provides day-to-day administrative support to site operations. This is an on-site role and requires compliance with the customer's attendance and swipe-in/swipe-out procedures.

Key Responsibilities:

- Collect, review and enter daily/weekly employee timesheets accurately and on schedule, including regular, overtime and double-time hours, applicable shift premiums, travel time and allowances.
- Reconcile employee hours to site attendance/swipe records and approved timesheets, identify missing or inconsistent entries and obtain corrections from site supervision.
- Submit completed timekeeping information to the designated payroll process by established cut-offs; follow up promptly on late, missing or unapproved timesheets.
- Support tracking of employee rosters, absences and changes affecting time records, and refer pay-rule or collective-agreement questions to Payroll/HR as appropriate.

Job Costing and Customer Billing Support

- Allocate hours to the correct job, work order or scope of work and maintain organized timekeeping records for job-cost reporting.
- Compile supporting documentation for billable labour and other approved site charges, including customer-required timesheet details and approvals.
- Track outstanding customer approvals and missing backup, and coordinate with site operations and the branch billing team to help prevent invoicing delays.
- Assist with reconciliation of reported hours, job-cost summaries and customer billing records; escalate discrepancies before they affect payroll or invoicing.

Site Operations Administration





- Maintain orderly electronic and physical files for timesheets, approvals, labour summaries and related site documentation.
- Prepare routine labour, headcount and activity reports requested by the Site Project Manager and support communication between the site, Payroll, Finance and billing teams.
- Provide general project administration as assigned, including document tracking, data entry and follow-up on operational paperwork, while maintaining timekeeping and payroll deadlines as the priority.

Shared Accountabilities with Other Roles

- Support general office administration requirements and small-scale procurement - ensure the availability of forms, templates, tags, office supplies, basic safety supplies, water, coffee and similar.
- Coordinate third-party vendor support as required to ensure appropriate facilities for the team (janitorial, internet setup, trailer setup, plumbing services, HVAC services as necessary).
- Courier coordination for package shipping and delivery; occasional local pick-ups and deliveries using site-provided trucks.
- As required, support client and quality program audits by providing documentation and process information to auditors.
- Support onboarding and offboarding logistics for trade personnel. (Establishing/collecting corporate laptops, cell phones, site access cards, etc.)
- Additional duties as assigned.

Qualifications and Skills:

- High school diploma or equivalent; additional business or office administration training is an asset.
- Valid driver's licence with a clean driver's abstract; comfortable driving company truck (F150 or similar)



on occasion within the Thunder Bay region.
- One to three years of timekeeping, payroll support or administrative experience preferred; industrial, construction or unionized-site experience is an asset.
- Strong Microsoft Suite experience, particularly Excel and data entry skills. Ability to learn company and customer timekeeping, payroll, billing and travel portal systems.
- High attention to detail, sound judgment, confidentiality, clear communication and ability to meet strict internal and customer deadlines.
- Comfortable coordinating with hourly employees, supervisors, other administrative staff, client and supplier contacts to progress work and resolve discrepancies.

Work Location and Conditions:

The position is physically based on-site in the Thunder Bay region. The incumbent must follow site access, swipe-in/swipe-out and safety requirements. Work is primarily administrative, with occasional movement around the site or field office; site-required protective equipment must be worn when applicable.

AlumaSafway is on a journey to building a diverse, equitable and inclusive workplace. We know that the best access and industrial service solutions are powered by diverse ideas and more perspectives mean more possibilities and improved solutions. We want every team member to feel included, valued and safe to share their ideas and opinions. Our continued success relies on making employment decisions based on qualifications and abilities and encourage applications from everyone, including visible minorities, Indigenous peoples, women and persons with disabilities.

Pay: $23.00-$25.00 per hour

Perks:

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Experience:

- Timekeeping, Payroll Support or Administrative: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Location:

- Thunder Bay, ON (required)

Work Location: In person

📌 Site Timekeeper (Thunder Bay)
🏢 ALUMASAFWAY
📍 Thunder Bay