Job Number: J1026-0713

Job Title: Health Information Management Professional - Health Records

Department: Health Record Coding Services

Job Type: Casual

Action Required:

Replacing a current budgeted position

Job Category: Administration / Clerical

Union: OPSEU Paramedical

Open Positions: 1

Date Posted: November 6, 2026

Closing Date: November 12, 2026

Salary: $34.70 - $39.24/Hour

Hours of Work:

0800 - 1600

X

Position Summary

Reporting to the Health Information Management Manager, the Health Information Management (HIM) Professional is responsible for the accurate coding and abstracting of inpatient, day surgery, endoscopy, dialysis, oncology, bundled care physiotherapy, Emergency Department patient visits, and NSQIP data in accordance with Canadian Institute of Health Information (CIHI), Ministry of Health and Hospital standards. This role supports organizational reporting, funding, and quality initiatives by ensuring timely, accurate data submission while maintaining high standards of productivity, data quality, confidentiality, and professional practice. The position may be required to support additional coding sectors as operational needs arise.

Key Responsibilities

- Codes and Abstracts health records using the International Statistical Classification of Diseases and Related Health Problems, Tenth Version, Canada (ICD-10 – CA) and the Canadian Classification of Health Interventions (CCI).
- Reviews health records in their entirety to accurately assign disease and procedural codes according to accepted systems of classification (ICD-10 – CA, CCI).
- Enter coded and abstracted data into the Med2020 WinRecs software in a timely and accurate manner.
- Maintains productivity levels to meet facility standards and ensures compliance with CIHI and Ministry of Health Long Term Care (MOHLTC) Data Submission timelines.
- Applies knowledge of Case Mix Groups (CMGs), comprehensive Ambulatory Care Classifications (CACs), Resource Intensity Weights (RIWs), case complexity and funding formulae.
- Assigns diagnosis types in accordance with approved CIHI coding standards and guidelines.
- Ensures timely and accurate submission of facility information to CIHI within established deadlines set by the Ministry of Health, CIHI, and the Hospital.
- Identifies discrepancies, omissions, or inconsistencies within health records and notifies appropriate team members to support correction and clarification.
- Identifies and communicates when coded visits are registered to incorrect MIS centers in the EMR.
- Conducts data quality reviews on a monthly, quarterly, and annual basis and corrects coded data as required.
- Monitors CIHI, Ontario Health and other governing bodies to remain current with changes to coding standards or submission requirements.
- Reviews health records to assign ICD-10 and CCI codes for uninsured, refugee, or federally funded patients as required by Finance and Ontario Health.
- Prepares reports and responds to internal and external data requests using coded and abstracted information as required.




- Actively participates in clinical documentation improvement initiatives to support data quality and completeness.
- Establishes and maintains effective working relationships with internal and external partners.
- Safeguards patient confidentiality and manages health information in accordance with PHIPA, hospital policies, and professional standards.
- Participates in meetings, training, and education sessions as required to maintain competence and support departmental objectives.
- Performs other duties as may be assigned by the direct manager or designate.

Qualifications

Education

- Completion of an approved course for Health Information Professionals is required.
- An active certified member in good standing with the Canadian Health Information Management Association is required.

Experience

- Minimum of two (2) years’ experience working in a Health Records setting is required.
- Minimum of two (2) years’ experience in ICD-10 CA, CCI NACRS coding and abstracting is required.
- Previous experience with Med2020 WinRecs abstracting system is an asset.
- Previous experience with Cerner Hospital Information Systems is an asset.
- Previous experience with NSQIP is an asset.

Skills and Traits

- Keyboarding skills; minimum of 40 words per minute required.
- Must be able to meet the physical and emotional responsibilities of the role, including standing and walking for extended periods, frequent and repetitive pushing, pulling, bending, and lifting up to 50 pounds, as well as safely operating equipment.
- Ability to meet the physical demands of the position, as outlined in the Physical Demands Analysis (PDA).
- Demonstrates proficiency in written and verbal communication, with strong interpersonal and organizational skills.
- Provides excellent customer service and contributes positively to teamwork and collaborative working relationships.
- Effectively prioritizes workload, adapts to changing priorities, and remains composed in fast-paced or stressful environments.
- Works independently with sound judgment, while remaining flexible to meet departmental and organizational needs.
- Demonstrates understanding of, and commitment to, equity, diversity, inclusion, and psychological safety.
- Upholds professionalism, ethical conduct, confidentiality, and respectful interactions.
- Models behaviour aligned with OSMH’s mission, vision, and values.
- Uses required technology and digital tools effectively and demonstrates a willingness to learn new systems.
- Contributes to a culture of safety and continuous improvement by identifying risks, following safe work practices, and supporting quality initiatives.
- Demonstrates a commitment to ongoing professional and personal development through continuous learning and reflective practice.

Our Team Members Enjoy

- a professional practice environment




- a team-oriented atmosphere with emphasis on teamwork
- wellness initiatives
- continuing education grants
- employee recognition and assistance programs
- a competitive salary and benefits package
- equal opportunities for growth and development

Employment Equity

OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.

Accommodation in the Workplace

Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

Health & Safety Responsibilities

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.

All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.

Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.

As a condition of employment, new team members are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.

Artificial Intelligence (AI) Use in Hiring at OSMH:

Orillia Soldiers’ Memorial Hospital’s (OSMH) may utilize automated screening tools (i.e. questionnaires) to highlight candidates' qualifications; however, OSMH does not involve the use of artificial intelligence (AI) to screen, assess or select applicants. We recommend applying directly through our website as all applications are reviewed by our recruitment team.

Closing Statement

OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital.

As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new team members will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.

If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.

📌 Health Information Management Professional - Health Records (Orillia)
🏢 Orillia Soldiers' Memorial Hospital
📍 Orillia