A Talent Management Administrator supports the talent management function by handling administrative tasks related to recruitment, onboarding, performance management, and employee training, ensuring smooth operations and data accuracy while protecting sensitive information, and exercising sound judgment when handling confidential matters, ensuring ethical and secure communication.
Duties and responsibilities
- Recruitment Support:
- Assist with posting job openings on various platforms
- Send candidate testing and complete candidate files
- Manage candidate databases and applicant tracking systems
- Schedule interviews and coordinate with hiring managers
- Attend job fairs, career events, and other recruitment activities to promote company and attract qualified candidates
- Stay up to date on all available wage subsidy programs and share information with hiring managers regarding available subsidy programs and complete paperwork for these programs as needed
- Immigration / Foreign worker program administration and documentation:
- Work with Payroll Administrator to maintain accurate records
- Submit paperwork for Federal and Provincial immigration programs
- Record keeping as per Provincial and Federal regulations
- Work with INB, IRCC, Immigration consultants and employes on work permit as needed
- Onboarding:
- Work with Payroll Administrator, to prepare and complete production onboarding and safety orientation for new hires.
- Performance Management:
- Assist with performance review processes, including scheduling and data entry
- Support the implementation of performance management tools and systems
- Track employee development goals and progress
- Learning & Development:
- Coordinate training programs and events
- Create learning management systems to track employee training records
- Assist with the development of training materials
- General Administrative Support:
- Providing general administrative support to the Payroll Administrator
- Prepare reports and presentations related to talent management activities
- Answer inquiries from employees and managers regarding talent management processes
- Refer all employees to take all employment concerns to their direct supervisors or to their supervisor’s manager in event of supervisor complaints
- Maintain a positive and professional work environment
- Sit on the Talent Management & Training committee (Meetings held bi-weekly)
Skills & Qualifications
- Solid administrative and organizational skills
- Competency in Microsoft applications including Word, Excel, and Outlook
- Proficiency with data management systems
- Excellent communication and interpersonal skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Experience with recruitment, onboarding, or performance management processes
- Ability to make sound decisions when handling sensitive information, avoiding unnecessary disclosure of personal, private, and sensitive information
Working conditions
- Office setting. Sussex Location
- May share workspace with others
Hours:
- Normal working hours Monday – Friday, 8:00am to 5:00pm