Office Coordinator – Head Office

Date posted: October 6, 2026

Pay: CA$18.00–CA$19.00 per hour

Location: In person

About Krest One Dental

Krest One Dental Inc. is a growing dental corporation supporting multiple dental clinics across Ontario. Our clinics provide a full range of dental services, including general dentistry, cosmetic treatments, implants, and emergency care.

We are committed to operational excellence, strong patient experiences, and providing our clinic teams with the resources and support they need to succeed.

About the Opportunity

We are looking for an organized and dependable Office Coordinator to join our Head Office team.

This is an administrative and coordination position that supports the day-to-day operations of our Head Office and dental clinics across Ontario.

The role involves assisting with purchasing, inventory tracking, vendor communication, property maintenance requests, IT coordination, and general administrative tasks.

You will work closely with management and clinic teams to ensure requests are documented, orders are tracked, appointments are coordinated, and outstanding matters are followed up on.

This position is well suited to someone with experience in office administration or coordination who enjoys staying organized, communicating with different teams, and helping daily operations run smoothly.

Key Responsibilities

Operations, Purchasing & Inventory

· Assist with coordinating daily operational needs for Head Office and multiple dental clinics.

· Process and track purchase orders, inventory levels, par levels, deliveries, returns, and discrepancies.

· Help coordinate supply transfers between clinic locations.

· Compare supplier pricing, product availability, shipping costs, and delivery timelines.

· Maintain accurate purchasing, inventory, and operational records.

· Follow up on outstanding orders, delayed deliveries, and discrepancies to help ensure timely resolution.

Vendor & Property Coordination

· Communicate with suppliers, contractors, IT providers, landlords, and service companies regarding operational requests.

· Request quotes and assist with coordinating purchases, service appointments, deliveries, and vendor visits.





· Help coordinate maintenance and repair requests involving building access, signage, HVAC, plumbing, electrical, and other facility needs.

· Track outstanding maintenance and vendor requests and follow up on their status.

· Maintain organized records of vendor contacts, service requests, quotes, and property-related documentation.

IT & Technology Coordination

· Communicate with external IT providers regarding technology-related requests from clinics and Head Office.

· Assist with arranging the installation, replacement, and setup of computers, monitors, phones, printers, networking equipment, and other technology.

· Help coordinate technology requirements for new clinic locations, renovations, and office expansions.

· Maintain records of IT requests, track progress, and follow up with service providers as needed.

Head Office Administration & Projects

· Provide general administrative and operational assistance to management and Head Office staff.

· Prepare and update spreadsheets, reports, vendor information, purchasing records, and other operational documents.

· Assist with administrative and coordination tasks related to clinic openings, renovations, equipment installations, and other operational projects.

· Help identify day-to-day operational issues and communicate potential solutions to management.

· Organize tasks, track deadlines, and follow up on outstanding requests to help keep projects and daily operations on schedule.

Qualifications & Skills

· 1–2 years of experience in office administration, administrative support, purchasing, inventory, operations coordination, or a similar position preferred.

· Experience working with multiple locations or departments is an asset.

· Previous experience in a dental or healthcare environment is an asset,



but not required.

· Strong organizational and time-management skills.

· Good verbal and written communication skills.

· Ability to communicate professionally with vendors, contractors, coworkers, and management.

· Comfortable following up on requests and keeping accurate records.

· Strong attention to detail and the ability to manage multiple administrative tasks.

· Proficiency in Microsoft Office and/or Google Workspace, particularly Excel or Google Sheets.

· Comfortable learning online ordering platforms, inventory systems, and other business software.

· Able to work independently on assigned tasks while seeking guidance when needed.

· Dependable, adaptable, and willing to assist with a variety of day-to-day administrative duties.

Why Join Krest One Dental?

This is an opportunity to gain experience in a growing, multi-location healthcare organization while working closely with our Head Office and clinic teams.

In this role, you will have the chance to:

· Develop experience in office administration and operational coordination.

· Work with different departments, clinic teams, and external service providers.

· Gain exposure to purchasing, inventory, facilities, IT coordination, and operational projects.

· Build practical administrative and organizational skills.

· Contribute to a collaborative team that supports multiple dental clinics across Ontario.

If you are organized, reliable, detail-oriented, and enjoy helping teams stay on track, we encourage you to apply.

Equal Opportunity & Accommodations

Krest One Dental Inc. is an equal opportunity employer committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request for applicants participating in the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

This vacancy is for an existing position within the organization.

Pay: $18.00-$19.00 per hour

Application question(s):

- Are you legally eligible to work for any employer in Canada?

Work Location: In person

📌 Office Coordinator (Mississauga)
🏢 Krest One Dental
📍 Mississauga