About the role

RAR Litigation is a construction and commercial litigation firm with offices in Oakville and Markham. We are looking for an Executive Personal Assistant on a part-time basis (approx 2-3 days per week).

This is a hands-on role. Most of the firm's routine work is automated, so this person handles what needs a human: setting up payments for approval, fixing problems on site, dealing with vendors and the building, and running errands. You will work across both offices and travel locally by car.

What you will do

Payments and bills

- Create wire payments for approval
- Make payments by credit card
- Organize firm and personal bills and ensure they are paid on time

Office IT and equipment

- First line of help with Outlook, Teams, OneDrive, SharePoint, printers and copiers.
- Prepare new laptops and phones at the office, and set up desks, monitors and docks for new staff.
- Collect equipment from staff who leave, and handle warranty claims and repairs.
- Work with our outside IT providers and our phone, internet and copier vendors, and be on site when their technicians come in.
- Buy hardware, supplies and software seats, within the budget the CFO sets.

Personal assistant

- Run personal errands, pickups and deliveries, often at short notice.
- Pay household and family bills on time, and keep the right accounts funded before scheduled payments come out.
- Handle health insurance claims,



memberships, travel programs and other personal accounts.
- Help family members with leases, school payments, moves and home services.
- Keep devices, accounts and passwords in order.

What you bring

- 2 or more years as an executive or personal assistant, or in office management.
- Excellent verbal and written communication skills.
- Well-above average organizational skills.
- Absolute strict attention to detail.
- Proven discretion with money and private information.
- Experience at a law firm or other professional office.
- Solid comfort with Microsoft 365, Windows laptops and iPhones. Basic IT support skills, such as setting up printers or Wi-Fi.
- Experience with online business banking and paying vendors.
- A valid Ontario driver's licence and your own car.

Working conditions

- In person at the Oakville and Markham offices, with local driving between offices, vendors and an executive's home.
- Some tasks fall outside normal hours, such as a building emergency or an urgent personal errand.
- A background and credit check is required, as the role has access to the firm's bank accounts.

Pay: $30,000.00-$35,000.00 per year

Experience:

- executive assistant: 1 year (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: Hybrid remote in Oakville, ON L6J 6J3

📌 Executive Personal Assistant (Oakville)
🏢 RAR Litigation Lawyers
📍 Oakville