We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant with strong numerical, communication, and interpersonal skills. The ideal candidate will be comfortable handling administrative responsibilities, coordinating appointments, communicating with clinic partners, and providing marketing and operational support. Fluency in Hindi and/or Punjabi is considered an asset.

Key Responsibilities

- Schedule, coordinate, and manage appointments efficiently.
- Provide general administrative and clerical support to ensure smooth daily operations.
- Answer incoming phone calls professionally and respond to inquiries in a courteous manner.
- Communicate with medical and dental clinics through phone calls, emails, and fax correspondence.
- Support marketing initiatives by preparing brochures, email templates, promotional materials, and other communications.
- Build and maintain positive working relationships with clinic partners and external stakeholders.
- Perform basic mathematical calculations, data entry, and numerical record-keeping with accuracy.
- Assist with cold calling and outreach to prospective clinic partners and contacts.
- Prepare, organize, and maintain administrative documents and records.




- Support other administrative and operational duties as required by business needs.

Qualifications and Requirements

- Excellent verbal and written communication skills.
- Solid interpersonal and relationship-building abilities.
- Good mathematical skills, including calculations, numerical accuracy, and attention to detail.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Ability to communicate professionally over the phone and through email.
- Comfortable making outbound calls and conducting cold outreach.
- Fluency in Hindi and/or Punjabi is required.
- Strong organizational, multitasking, and time-management skills.
- Ability to work independently and as part of a team.
- Flexible availability, including weekends as required by business operations.

Job Types: Full-time, Permanent

Pay: $19.00 per hour

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

Language:

- Hindi (required)

Willingness to travel:

- 25% (required)

Work Location: In person

📌 Administrative Assistant (Surrey)
🏢 Ultimate Resource
📍 Surrey