About Us

Lyon Technical Access and Vertical Access Solutions are growing industrial service companies specializing in rope access, wind turbine maintenance, inspections, and technical field services.

We are seeking an experienced, organized, and proactive Accounting & Administrative Assistant to join our team in Clinton, Ontario.

This is a hands-on position that combines day-to-day accounting, payroll administration, employee coordination, and general business operations.

We are looking for someone who brings strong administrative and bookkeeping experience, takes ownership of their responsibilities, and enjoys finding ways to make business processes more organized and efficient.

This position offers the opportunity to play an important role in developing and refining our internal systems as our business continues to grow.

Key Responsibilities

Accounting & Bookkeeping

- Manage day-to-day accounting administration using QuickBooks Online (QBO).
- Prepare and issue customer invoices, maintain billing records, and assist with accounts receivable follow-ups.
- Process vendor invoices, receipts, and expense documentation.
- Review, match, and categorize bank and credit card transactions, ensuring accurate allocation to the appropriate accounts.
- Assist with bank and credit card reconciliations.
- Maintain organized and accurate accounting records.
- Assist with accounts payable, payment preparation, and tracking outstanding balances.
- Support month-end accounting procedures and financial reporting preparation.
- Identify discrepancies and communicate accounting issues to management.

Payroll & Employee Administration

- Assist with payroll preparation and processing for union and non-union employees.
- Review and verify employee timesheets, hours worked, rates, allowances, and expense submissions.
- Maintain accurate employee payroll records and supporting documentation.
- Assist with tracking union-specific requirements, reporting, and payroll-related administration.




- Coordinate employee onboarding documentation and maintain personnel records.
- Track and maintain employee certifications, qualifications, training requirements, and expiry dates.

General Administration & Operations Support

- Coordinate employee travel, accommodations, and operational bookings.
- Maintain organized company records and documentation within Microsoft SharePoint.
- Assist with employee scheduling, training coordination, and administrative communications.
- Support management and field staff with daily operational administration.
- Prepare and maintain documents, spreadsheets, reports, and internal records.
- Coordinate administrative requirements related to clients, projects, and employees.

Systems & Process Improvement

- Assist with developing, documenting, and improving internal accounting and administrative procedures.
- Help establish standardized workflows, templates, checklists, and tracking systems.
- Identify opportunities to streamline repetitive administrative tasks and improve efficiency.
- Support the continued development and organization of company systems, including QuickBooks Online, Microsoft 365, and other business management software.
- Work with management to improve consistency, accuracy, and organization across business operations.

Qualifications & Experience

Required:

- Minimum 2–3 years of experience in bookkeeping, accounting administration, or a similar role.
- Robust working knowledge of QuickBooks Online, including invoicing, expense management, and transaction categorization.
- Experience with accounts payable, accounts receivable, and basic bookkeeping principles.
- Proficiency with Microsoft 365, particularly Excel, Outlook, Word,



and SharePoint.
- Experience with payroll administration or payroll preparation.
- Excellent organizational skills and strong attention to detail.
- Ability to manage multiple priorities and work independently.
- Strong communication and problem-solving skills.
- Ability to handle sensitive financial and employee information with professionalism and confidentiality.

Considered an Asset:

- Experience with union and non-union payroll administration.
- Previous experience in construction, trades, industrial services, or field-service operations.
- Familiarity with QuickBooks Time or similar business management software.
- Experience developing or improving administrative processes and internal systems.
- Post-secondary education in accounting, bookkeeping, business administration, or a related field.

Who We're Looking For Our ideal candidate is someone who enjoys both the detail-oriented nature of accounting and the variety of a busy administrative environment.

You are organized, resourceful, and comfortable taking initiative. You can manage routine responsibilities independently, recognize when something needs attention, and follow through without constant oversight.

You also understand that good administration is about more than completing tasks. It's about developing systems that make the entire organization run more efficiently.

We value practical experience, reliability, attention to detail, and a willingness to learn.

What We Offer

- Full-time, permanent employment.
- Competitive compensation based on experience.
- A varied role with opportunities for professional development.
- The opportunity to contribute to the growth and improvement of company operations.
- A collaborative and supportive team environment.
- A chance to take ownership of meaningful responsibilities within a growing business.

Pay: $21.50-$23.50 per hour Expected hours: 40.0 per week

Benefits

- Flexible schedule

Work Location: In person

📌 Accounting & Administrative Assistant (Clinton)
🏢 Lyon technical access
📍 Clinton