Administrative Assistant

Pay: CA$40,000.00 – CA$45,000.00 per year

Job Overview

Paloma Pressure Control Canada Ltd is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team. This role provides administrative and operational support across multiple areas of the business, helping ensure the smooth day-to-day coordination of office activities and field operations.

The ideal candidate is comfortable managing a variety of responsibilities, communicating with employees and external vendors, and keeping track of important administrative deadlines and tasks. Strong organizational skills, attention to detail, and the ability to prioritize in a fast-paced oilfield environment are essential.

Responsibilities

- Provide general administrative support to the office and operations team.
- Manage hotel accommodations, including coordinating bookings, monitoring reservations, and processing invoices for field personnel.
- Assist with employee key fob setup and access administration.
- Complete vehicle verification and assist with fleet-related administrative tasks.
- Review and process office supply invoices and coordinate related account administration.
- Monitor expired field tickets, communicate reminders to employees, and assist with tracking outstanding tickets.
- Coordinate office supply orders, including checking inventory and ordering supplies for the Grande Prairie location and Red Deer shop on a rotating schedule.
- Manage office supply inventory and coordinate orders with vendors, including Apple Teddy.
- Handle incoming phone inquiries and assist with TekSavvy account administration.
- Compile information from various departments for weekly and quarterly reporting.
- Process and monitor UPS invoices, shipments, and related inquiries.




- Monitor the general administrative email inbox and respond to or direct inquiries as required.
- Coordinate office lunches, including arranging food orders and organizing shop BBQs when operationally feasible.
- Assist the Field Services Manager with scheduling administration, including reviewing shift coverage, identifying scheduling gaps, and communicating changes.
- Perform additional administrative duties and assist with other office projects as required.

Qualifications & Experience
- Previous administrative or office experience is needed.
- Strong organizational and time-management skills, with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy when handling invoices, records, and administrative information.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Comfortable learning and working with various software platforms and online systems.
- Ability to work independently while contributing to a team environment.
- A proactive approach to problem-solving and willingness to take initiative.

Experience in the oilfield or a similar fast-paced industrial environment would be considered an asset. If you are a motivated and dependable individual who enjoys variety in their work and takes pride in keeping things organized, we encourage you to apply and become part of the Paloma team.

Benefits

- Casual dress
- Dental care
- Extended health care
- Vision care

Schedule
- Monday to Friday

Education
- Secondary School (preferred)

Experience
- Administrative experience: 1 year (preferred)
- Front desk experience: 1 year (preferred)

Work Location: In person Pay: From $40,000.00 per year

Advantages

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Red Deer County)
🏢 Paloma Pressure Control Canada
📍 Red Deer County