The Opportunity

Salopek is recruiting an Administrative Coordinator on behalf of an established nonprofit organization in Calgary.

This role is well suited to a dependable professional who finds satisfaction in supporting others, keeping things organized, and catching the details that are easy to overlook. Quality work and reliable follow-through will be central to your success.

The organization is seeking an approachable, organized, and detail-oriented Administrative Coordinator. Serving as a first point of contact for visitors, you'll provide administrative support to staff and leadership while managing the smooth day-to-day operation of the office.

About Our Client

Our client is a well-established nonprofit organization with a strong presence and deep history in Calgary and a commitment to making a positive impact in the community.

With a collaborative team and a purpose-driven approach, the organization offers an opportunity to contribute to meaningful work while supporting the people, programs, and activities that help advance its mission. The work environment is fast-paced and dynamic, where teamwork and independent work go hand in hand.

The Role

As the Administrative Coordinator, you'll be one of the first people visitors meet and someone the team relies on to help keep things organized. Your days will include a mix of reception, administration, and coordinating workplace operations.

Reception and Customer Service

- Welcome visitors and help create a friendly, professional first impression.
- Answer phone calls, respond to general emails, direct inquiries to the appropriate team members, and process client records (online and in-person).
- Receive, sort, and coordinate incoming and outgoing mail, deliveries, and packages.
- Keep the reception area, meeting rooms, and shared office spaces tidy and welcoming.
- Respond to inquiries in a timely manner and follow through to ensure requests are addressed.

Administrative Assistance

- Provide calendar management and scheduling support, including coordinating meetings and appointments.
- Prepare and process expense reports, ensuring information and supporting documentation are accurate and complete.
- Prepare, update,



and organize documents, correspondence, and organizational records.
- Assist with meeting preparation, materials, and minutes as required.
- Coordinate travel arrangements and related details.
- Maintain accurate information in shared systems, digital files, and internal records.
- Assist with data entry, basic reporting, and other administrative tasks as needed.

Office Operations

- Order office supplies, maintain inventory, and coordinate regular deliveries and services.
- Work with vendors, service providers, and building management to support day-to-day operations.
- Help coordinate equipment maintenance, repairs, and other organizational needs.
- Help coordinate meetings, team activities, and occasional events.
- Provide administrative support for services and activities involving external contacts.
- Keep shared office resources, subscriptions, and administrative systems organized and up to date.

What You'll Bring We are looking for someone who enjoys administrative work and takes pride in being organized, accurate, and dependable. You’re tech-savvy and forward-thinking, always looking for smarter ways to work, and excited to bring new ideas and tools that help the whole team work more effectively.

- At least two years of experience in an administrative or office support role.
- A friendly, professional, and service-oriented approach with a strong commitment to punctuality and reliable attendance.
- Robust proficiency with Microsoft 365, including Outlook, Word, Excel, and SharePoint, and an interest in finding new tools and automations that make work more efficient.
- Strong attention to detail, with the ability to complete tasks accurately and thoroughly.
- Strong organizational and time management skills, with the ability to manage multiple tasks,



prioritize effectively, and meet deadlines.
- The ability to follow instructions, apply established processes, and complete tasks independently while also identifying opportunities to improve them.
- A willingness to learn new systems and processes, ask questions when needed, and apply feedback.
- Strong written and verbal communication skills.
- Initiative to recognize what needs to be done, solve routine problems, and follow through on responsibilities.

It Would Be Great If You Also Have

- Experience using customer relationship management (CRM) systems.
- Experience providing administrative support to different teams or leaders.
- Flexibility to occasionally help with activities outside regular office hours.

What Our Client Offers Our client values its people and offers a supportive, team-oriented workplace where you can contribute to meaningful work.

Along with a salary range of $54,000 to $60,000 annually, the benefits include:

- Health and wellness benefits
- Paid vacation and additional paid time off
- Employer contributions to retirement savings
- Opportunities to get involved in team activities and organizational events
- A welcoming, collaborative work environment

This is a permanent, full-time position based in Calgary. You'll work on-site, Monday to Friday, during regular business hours, with occasional additional hours to support client-facing activities. Interested in Joining the Team?

Salopek is supporting our client with this recruitment process, and we'd love to hear from you!

If you're someone who enjoys helping others, takes pride in your work, and brings strong organizational skills and attention to detail, we encourage you to apply.

Our client is committed to creating a welcoming and inclusive workplace and encourages applications from individuals of all backgrounds and experiences.

Applications will be reviewed as they come in, and the position will remain open until November 15, 2026.

We appreciate everyone who takes the time to apply. Only candidates selected for the next stage will be contacted.

Pay: $54,000.00-$60,000.00 per year

Work Location: In person

📌 Administrative Coordinator (Calgary)
🏢 Salopek HR
📍 Calgary