About the Role

ModBox Modular is hiring a Bookkeeper/Administrative Assistant to manage day-to-day bookkeeping tasks under the direction of the Accounting Manager and general office duties at the direction of the Director of Operations. Working directly with management. This is a full-time, in office role.

This position requires someone who is organized, accurate and comfortable taking responsibility for their work. You should have a foundation in bookkeeping and general office experience.

Bookkeeping and Office Administration

- Enter invoices, receipts, expenses and other financial transactions into Sage, ensuring accurate coding and complete supporting documentation.
- Assist with accounts payable and accounts receivable, including preparing invoices, maintaining records and following up on missing information.
- Reconcile vendor statements against accounting records, investigate discrepancies, and follow up on missing invoices or credits.
- Prepare and post routine journal entries under the direction of the Accounting Manager.
- Prepare employee reimbursement records for approval, verify supporting receipts, and accurately record approved transactions.
- Assist the Accounting Manager with reconciliations, month-end tasks and the preparation of financial reports.
- Help complete new-hire paperwork and organize payroll setup information, including tax forms and direct-deposit details. Assist new employees with getting started on VeriClock.
- Maintain organized electronic and paper records, keeping financial and employee information secure and confidential.
- Assist with routine office administration,



including incoming and outgoing mail, office supplies and document preparation.

Administrative Assistant Responsibilities
- Answer incoming phone calls, direct inquiries to the appropriate staff members, and take messages as required.
- Greet visitors, clients, suppliers, and subcontractors in a professional manner.
- Manage general office emails, correspondence, and inquiries.
- Order and maintain office supplies, stationery, and other materials required for daily operations.
- Coordinate office equipment maintenance, service appointments, and supply orders.
- Maintain organized electronic and physical filing systems for company documents and records.
- Assist with preparing, formatting, scanning, printing, and filing documents, reports, and correspondence.
- Coordinate incoming and outgoing mail, courier deliveries, and shipments.
- Assist with scheduling meetings, appointments, and coordinating office activities.
- Provide general administrative support to employees and management as required.
- Assist with maintaining employee records, onboarding paperwork, and other administrative documentation.
- Assist with organizing company events, meetings, travel arrangements, and accommodations when required.
- Communicate with vendors,



suppliers, and service providers regarding general office requirements.
- Assist with data entry, updating spreadsheets, maintaining records, and tracking administrative information.
- Provide administrative assistance to the company Owners and Director of Operations, including scheduling, document preparation, follow-ups, and other assigned tasks.
- Maintain a clean, organized, and professional office environment.

Photography & Media Content Support
- Visit active construction sites, completed projects, and the ModBox manufacturing facility to capture photographs and video footage for marketing purposes.
- Document construction progress, modular building production, deliveries, installations, and completed projects.
- Capture high-quality photos and videos using company-provided equipment for use in social media, website updates, and other promotional materials.
- Coordinate with management and project teams to schedule site visits and identify opportunities to capture project milestones.

Be sure to include a cover letter in your application. NOTE: Experience in Bookkeeping experiencen must be Canadian experience.

Pay: $22.00-$25.00 per hour

Expected hours: 37.5 per week

Perks

- Company events
- Dental care
- On-site parking
- RRSP match

Experience:
- Bookkeeping in Canada: 1 year (required)
- basic photography: 1 year (preferred)
- administrative assistant: 1 year (preferred)

Language:
- English (preferred)

Location:
- Thunder Bay, ON P7E 6P7 (required)

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Thunder Bay)
🏢 ModBox Modular]
📍 Thunder Bay