The Bookkeeper will be responsible for maintaining accurate financial records and overseeing the day-to-day accounting and bookkeeping operations of the trucking company. This role involves managing accounts payable and receivable, processing invoices, reconciling bank and credit card statements, tracking fuel and vehicle expenses, processing driver payments, maintaining financial records, and assisting with monthly and year-end financial reporting.

The ideal candidate should have experience in bookkeeping, preferably within the trucking, transportation, or logistics industry, with a strong understanding of trucking-related expenses, driver settlements, fuel reconciliation, and fleet operating costs.

Key Responsibilities1. General Bookkeeping & Accounting

- Maintain accurate and up-to-date financial records and accounting entries.
- Record daily financial transactions, including revenues, expenses, payments, and receipts.
- Maintain the general ledger and chart of accounts.
- Perform regular bank, credit card, and account reconciliations.
- Prepare journal entries and maintain supporting financial documentation.
- Monitor cash flow and maintain accurate financial records.
- Assist with monthly, quarterly, and year-end financial closing activities.

1. Accounts Payable (AP)

- Receive, review, verify, and process vendor and supplier invoices.
- Ensure invoices are properly coded and assigned to the correct accounts, trucks, and departments.
- Process payments to vendors, fuel suppliers, repair shops, insurance providers, and other service providers.
- Monitor payment deadlines and maintain accurate accounts payable records.
- Reconcile vendor statements and investigate discrepancies.
- Maintain organized records of all payments and outstanding balances.

1. Accounts Receivable (AR)

- Prepare and issue customer invoices for transportation and freight services.
- Verify freight bills, rate confirmations, proof of delivery (POD), and supporting documents before invoicing.
- Track outstanding customer payments and follow up on overdue accounts.
- Reconcile customer accounts and resolve billing discrepancies.
- Maintain accurate customer account records.
- Assist management with collections and cash flow monitoring.

1. Trucking & Fleet Expense Management

- Track and record expenses associated with each truck and trailer.




- Maintain detailed records of fuel purchases, maintenance, repairs, tires, tolls, permits, and licensing.
- Reconcile fuel card statements against fuel receipts and driver or vehicle records.
- Monitor fuel expenses and identify unusual transactions or discrepancies.
- Track vehicle-related operating costs and assist in preparing cost-per-truck and cost-per-kilometre reports.
- Maintain records of truck leases, financing payments, and vehicle insurance expenses.
- Verify repair and maintenance invoices against work orders and service records.

1. Driver Payroll & Settlements

- Prepare and process driver pay based on approved pay structures, including mileage, hourly, percentage-based, or trip-based compensation.
- Calculate driver settlements, deductions, advances, reimbursements, and other approved adjustments.
- Review trip sheets, dispatch records, mileage reports, and supporting documents to verify driver payments.
- Maintain accurate driver payment records.
- Coordinate with management and payroll providers to ensure timely payroll processing.
- Maintain records of driver advances, expense reimbursements, and outstanding balances.

1. Taxation & Government Remittances

- Assist with HST calculations, tracking, and preparation of supporting documentation for HST returns.
- Maintain records of input tax credits (ITCs) and applicable tax expenses.
- Assist with payroll remittances, source deductions, and applicable government filings.
- Maintain organized documentation for CRA reporting and tax compliance.
- Coordinate with external accountants during tax preparation and year-end reviews.

1. Financial Reporting & Management Support

- Prepare monthly income and expense reports.
- Assist in preparing profit and loss statements and balance sheet reconciliations.
- Prepare accounts payable and receivable aging reports.
- Generate fuel expense, maintenance, and fleet operating cost reports.
- Assist management with budgeting,



expense monitoring, and financial analysis.
- Identify discrepancies, unusual expenses, and opportunities for cost control.

1. Documentation & Administrative Support

- Maintain organized digital and physical accounting records.
- Ensure invoices, receipts, bills of lading, PODs, fuel statements, and payment confirmations are properly filed.
- Maintain vendor, customer, and driver financial records.
- Assist with financial audits and provide requested supporting documentation.
- Handle confidential financial and payroll information responsibly.
- Perform other bookkeeping and accounting-related duties as assigned by management.

Software & Systems Knowledge The Bookkeeper should have working knowledge of the following accounting and transportation-related systems:
- QuickBooks Online / QuickBooks Desktop: General bookkeeping, accounts payable, accounts receivable, bank reconciliations, and financial reporting.
- Microsoft Excel: Financial tracking, expense reports, reconciliations, formulas, pivot tables, and spreadsheets.
- Payroll Software: ADP, Wagepoint, or other payroll processing platforms.
- Transportation Management Systems (TMS): Experience with trucking dispatch, load management, freight billing, and driver settlement systems.
- Fuel Card Platforms: Experience reviewing and reconciling fuel card transactions and statements.
- Online Banking Platforms: Vendor payments, electronic fund transfers, and bank reconciliations.

Qualifications & Requirements
- Diploma or certificate in Accounting, Bookkeeping, Finance, or Business Administration.
- 2–3 years of relevant bookkeeping or accounting experience.
- Previous experience in the trucking, transportation, logistics, or fleet management industry is preferred.
- Strong understanding of accounts payable, accounts receivable, general ledger, and bank reconciliations.
- Knowledge of Canadian HST, payroll deductions, and CRA reporting requirements.
- Experience with QuickBooks and Microsoft Excel.
- Robust numerical accuracy and attention to detail.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to handle confidential financial information.

Pay: $18.00 per hour

Work Location: In person

📌 Bookkeeper (Brampton)
🏢 OWO Management
📍 Brampton