Title: Clerk 3 (ADM04)

Position Overview

Job Title: Clerk 3 (ADM04)

Location: Port Hawkesbury, Nova Scotia

Work Arrangement: Onsite

Start Date: November 16, 2026

Position Summary: We are seeking a detail-oriented and organized Clerk 3 (ADM04) to provide administrative and clerical support to a Legal Assistant by assisting with an existing backlog of work.Working under broad supervision, the successful candidate will perform a variety of administrative assignments requiring specialized knowledge in a particular area of concentration. The position requires sound judgment, decision-making abilities, and the capacity to handle exceptions to established guidelines and procedures.The ideal candidate will have strong administrative, organizational, documentation, and records-management skills, with the ability to manage competing priorities while maintaining accuracy and confidentiality in a professional government office environment.

Key ResponsibilitiesThe successful candidate will be responsible for the following:1. Administrative and Clerical Support

- Provide day-to-day administrative and clerical assistance to the Legal Assistant.
- Assist in clearing accumulated administrative and documentation backlogs.
- Perform a variety of assignments requiring knowledge of established administrative procedures.
- Organize, prioritize, and complete assigned tasks within required timelines.

1. Document Preparation and Verification

- Prepare, review, verify, and organize various administrative documents.
- Ensure documentation is complete, accurate, and consistent with established procedures.
- Identify discrepancies and address exceptions in accordance with applicable guidelines.
- Maintain proper documentation and filing practices.

1. Records Management





- Maintain and update records, files, and administrative documentation.
- Ensure records are properly organized, stored, and accessible when required.
- Support accurate recordkeeping and document tracking.

1. Office Administration

- Assist with daily office operations and administrative coordination.
- Coordinate the distribution of incoming and outgoing inter-office mail.
- Maintain office inventory and monitor supplies as required.
- Provide general administrative support to ensure effective office functioning.

1. Financial and Administrative Records

- Assist with the preparation and maintenance of various financial statements and related records, as required.
- Verify financial and administrative information for completeness and accuracy.

1. Judgment and Decision-Making

- Work under broad supervision while exercising appropriate judgment and initiative.
- Handle exceptions to established guidelines and procedures.
- Determine appropriate courses of action for routine administrative issues and escalate matters when necessary.

1. Coordination and Supervision (As Required)

- Duties may include supervising and providing direction to staff.
- Assist in overseeing daily office operations and ensuring administrative activities are completed efficiently.





Mandatory Qualifications and RequirementsCandidates must meet the following minimum requirements:Mandatory RequirementDetailsEducationGrade XI education or equivalent.ExperienceMinimum of four (4) years of related experience.Equivalent CombinationAn equivalent combination of training and experience may be considered.Important: Candidates must demonstrate that they meet the minimum educational and experience requirements through their resume.Mandatory Skills and CompetenciesCandidates should demonstrate the following skills and competencies relevant to the position:

- Administrative Support: Experience performing general administrative and clerical functions in an office environment.
- Document Preparation: Ability to prepare, review, verify, and organize administrative documents.
- Records Management: Experience maintaining accurate records, files, and documentation.
- Organizational Skills: Ability to organize workloads, manage priorities, and address administrative backlogs.
- Attention to Detail: Strong accuracy when reviewing, verifying, and maintaining documents and records.
- Judgment and Decision-Making: Ability to exercise sound judgment when dealing with exceptions to established guidelines and procedures.
- Office Operations: Knowledge of daily office administration, inventory management, and inter-office mail distribution.
- Financial Administration: Ability to assist with preparing and maintaining financial statements and related records.
- Communication Skills: Effective verbal and written communication skills.
- Time Management: Ability to manage multiple assignments and meet deadlines.
- Initiative: Ability to work under broad supervision and independently complete assigned responsibilities.

Pay: $18.00-$20.00 per hour

Work Location: In person

📌 Clerk 3 (Port Hawkesbury)
🏢 SereneAid
📍 Port Hawkesbury