Executive Financial Coordinator

2 Month Contract

Guelph- ONSITE

$35+ HOURLY

Responsibilities:

- Administrative support to CFO on highly diverse, complex initiatives, projects and operational mandates to ensure integrity of materials/data and delivery on-time
- Prepare and distribute financial and non-financial information (using a variety of technology tools) to assist CFO and other Divisional leaders to fulfill their objectives and meet strict deadlines
- Participate in meetings to provide coordination, administrative or logistical support (i.e. agenda setting, minute taking); coordinate stakeholder involvement as requested or appropriate
- Provides consistent administrative support to CFO in their role in chairing Committees (i.e. agenda setting, minute taking, meeting materials preparation) for the following:
- Resource Planning Committee
- Enterprise Risk Analysis Committee
- Corporate Services monthly Leadership Meetings
- Participate in preparing for other governance committees, i.e. Finance & Audit Committee of the Board, Governance & HR Committee, CEC
- Organize, analyze and interpret information across all committees; review and look for linkages required for future committee meetings
- Create and maintain a system of information management (filing and retrieval) that takes into account the sensitive and confidential nature of data and need for accuracy
- Calendar management of the CFO and CIO
- Provide daily and weekly briefing and materials to the CFO, including schedule of meeting conflicts and emerging issues, organize information, follow up on action items
- Provide early identification of risks, moderately complex analysis, relating to deadlines and reporting requirements related the overall activities calendar (ABC’s) and financial reporting commitments set out in program agreements
- Conduct research to complete documentation, analyze reports,



answer queries and assist CFO in compilation of data including reports for the Finance & Audit Committee of the Board which involves collaborating to develop solutions
- Recommend improvements to CFO regarding general business processes and specific Committees’ effectiveness, including developing new procedures, tools and templates to enhance organizational effectiveness
- Participate and contribute to ad-hoc projects and other duties as assigned.

Qualifications:

- Post-secondary education (degree, diploma, certificate) in business, finance, administration or equivalent work experience
- Five to 10 years’ supporting a senior Finance leader (CFO); in public sector an asset
- Demonstrated experience interacting with Senior Management teams, governance committees, working with a Board
- Experience contributing to financial experience in progressive administrative roles, such as executive or administrative assistant, preferably supporting a senior finance leader (e.g., CFO)
- Demonstrated experience interacting with senior management teams, governance committees, board of directors
- Experience producing and contributing to financial documentation and reports
- Proficient use of PC technology and related Microsoft Office software
- Certificates or continuing education in Financial Reporting, Accounting or other related disciplines an asset
- Exemplary planning and time management skills, including ability to multi-task and prioritize daily workload
- Discrete in dealing with confidential materials

What You'll Get in Return :

- You will have the chance to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

- If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
- If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization. AI may be used to screen, assess or select applicants for the position.

📌 Executive Assistant to CFO (Guelph)
🏢 Hays
📍 Guelph