Donor Relations Coordinator

Department Fund Development (DEV525)

Position Title Donor Relations Coordinator

Hours of Work 37.5 hours/week (9am – 5pm but flexible)

Position Type Full-time Permanent

Reports To Senior Director of Development

Start Date As soon as possible

Salary $45,942 – $48,360 / annual (starting based on experience and knowledge)

Work Location Kikaskitânaw Centre, 2817 12th Avenue, Regina SK S4T 4Y9

Open To Internal and External Applicants

Application Deadline 1:00 p.m. CST, Thursday November 19, 2026

POSITION DESCRIPTION The Donor Relations Coordinator is responsible for the administrative and data foundation of YWCA Regina’s fundraising operations. The incumbent maintains the Raiser’s Edge database, processes and receipts all gifts, and ensures that every donor receives a prompt and accurate acknowledgement.

The Fund Development team relies on this work. The Senior Director of Development, the Director of Annual

Development and the Manager of Events plan their campaigns, events and donor relationships using the data maintained in this role. The Donor Relations Coordinator provides these team members with the lists, reports and records they require.

The ideal candidate is personable, curious and highly organized; someone who takes pride in accuracy and attention to detail, manages competing requests from multiple colleagues effectively, and is committed to providing every donor with exceptional experience.

KEY RESPONSIBILITIES

Database Management

- Oversee Raiser's Edge and the integrity of its data, so the team can rely on it to guide fundraising and donor

cultivation.
- Set and maintain data entry standards: gift coding, campaign and appeal codes, constituent codes and source

tracking, so every gift is credited to where it came from and no donor or dollar is counted twice.
- Run regular data clean-up: duplicates, addresses, deceased and do-not-contact records, and lapsed donor flags.
- Import event and peer-to-peer platform data into Raiser's Edge after each event.

Gift Processing, Receipting and Reconciliation

- Process all gifts accurately and promptly, including monthly, tribute, event and corporate gifts.
- Issue official tax receipts that meet Canada Revenue Agency requirements.
- Administer monthly giving: new sign-ups, changes, failed payments, and anniversaries.
- Reconcile Raiser's Edge with YWCA Regina's Finance department every month, so donations are accurately

reflected in the financials.

Acknowledgements and stewardship

- Send timely, personal thank-yous for every gift, following the donor stewardship plan.
- Track stewardship touchpoints in Raiser's Edge, including first and second gifts, monthly donor anniversaries and

recognition.
- Respond to donor questions about their gifts, receipts and records, and help donors complete their gifts.

Executive and Leadership Support

- Keep major-gift and corporate prospect records, contact reports, and next steps up to date.
- Prepare donor profiles and briefing notes before meetings.
- Communicate with donors as directed to update contact information, extend invitations, etc
- Assist in stewardship as directed with touchpoints such as sending anniversary cards, dropping off holiday treats,

etc.

Operations and Administrative Support

- Support successful events by communicating with event donors as directed by the Manager of events.
- Support event execution with administrative organization.
- Research partners and vendors as requested.
- Manage deliveries, pickups, and other offsite logistics during event times.

WHAT WE’RE LOOKING FOR

Experience

- Three or more years of experience with a database or customer relationship management (CRM) system, keeping

detailed, accurate records.
- Familiarity with fundraising campaigns,



events and donor stewardship practices.

Knowledge, Skills & Abilities

- Strong attention to detail and high follow-through.
- Strong Excel skills, including sorting, filtering, and building simple reports.
- Proficiency in Microsoft 365 apps, with the ability to learn new software quickly.
- Excellent organization and time management, with the ability to balance requests from several colleagues.
- Clear, warm, written, and verbal communication, with a customer service focus.
- Maintains confidentiality and uses a high level of discretion with donor information.
- Values-aligned and committed to the mission of YWCA Regina.

Assets

- Experience with Raiser's Edge.
- Experience with gift processing and Canadian charitable tax receipting.
- Experience with peer-to-peer or online giving platforms.
- Experience reconciling records with a finance department.
- Experience in a supporting role managing multiple stakeholders.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS Work Setting: In-office with some work-from-home opportunities based on operational needs.

Physical Demands: Typical office environment with some light lifting and standing for extended periods.

Standard business hours with some evening and weekend work based on operational

Schedule:

needs.

Special Conditions: Criminal Record Check; driver’s licence.

YWCA REGINA EMPLOYMENT BENEFITS

- 4% employer RRSP contribution (employee-directed, no match required) available after three months of

employment.
- Employer-paid health and dental benefits, with option to enhance coverage at minimal employee cost — available

after three months of employment.
- Paid vacation, accrued based on hours worked, starting at 3 weeks annually and increasing with years of service.
- 10 statutory holiday days plus 3 YWCA Regina–recognized paid days annually.
- Paid sick days annually, with carryover provisions.
- Access to the YWCA Regina vehicle fleet for work purposes (with applicable credentials).
- Access to the organization’s on-site fitness facility.
- Casual dress code and flexible work week.
- A values-driven team committed to equity, care, and community impact.

OUR COMMITMENT TO EQUITY & INCLUSION As an organization led by and for women, YWCA Regina is deeply committed to building a team that reflects the full diversity of our community. We strongly encourage applications from Indigenous peoples (First Nations, Métis, and

Inuit), Black people, racialized persons, people with disabilities, 2SLGBTQIA+ individuals, newcomers, and all others who bring perspectives that enrich our work.

We understand that systemic barriers can discourage people from applying for roles where they are underrepresented.

We want to be clear: your lived experience, community knowledge, and unique perspective are genuine assets here.

We are actively working to build conditions where every team member can contribute fully and see themselves reflected in our organization.

Accommodation is available at any stage of the recruitment process. If you require support to participate equitably,

please contact us at [email protected] and we will work with you to meet your needs in a timely and confidential manner.

YWCA Regina uses a structured interview process designed to assess competencies fairly and consistently.

Shortlisted candidates will be contacted directly. We thank all applicants for their interest; only those selected for an interview will be contacted.





HOW TO APPLY

Please reference “Donor Relations Coordinator” clearly in the subject line of your application. Applications that do not include this reference may be deemed ineligible.

YWCA Regina invites applicants to voluntarily self-identify as Indigenous (First Nation, non-status, Métis, or Inuit)

or as a member of another equity-deserving group in their cover letter and/or resume. Self-identification is entirely voluntary and will not be used in any way that disadvantages applicants.

INTERNAL APPLICANTS: Submit a letter or statement of interest with an updated resume in one single document and send from your YWCA Regina email address to [email protected] by 1:00 p.m. CST, Thursday

November 19, 2026.

EXTERNAL APPLICANTS: Submit a cover letter and resume in one single document to [email protected] by 1:00 p.m. CST, Thursday November 19, 2026.

NOTE: Professional references will be requested from finalists only. Please do not include references with your initial application.

ABOUT YWCA REGINA

YWCA Regina Inc., established in 1910, aspires to a world where communities benefit from the full and equitable inclusion of women and families, and where the experiences and perspectives of women and families are reflected in all facets of society. We are a community voice of and for women — and a trusted partner in addressing the most complex issues faced by women and our community. YWCA Regina provides childcare, shelter and housing,

community programs, family support programs, and outreach.

For over a century, YWCA Regina has been a cornerstone of life in Regina — evolving to meet the needs of women and families across generations. Our work spans emergency shelter, affordable housing, licensed childcare, family violence prevention, and wraparound community supports. We are a value-driven organization where staff are not simply delivering services — they are partners in meaningful, community-led change.

Working at YWCA Regina means joining a team that leads with love, operates with grit, and believes deeply that every person deserves dignity, safety, and belonging. Our staff bring a wide range of backgrounds, identities, and experiences — and that diversity makes our work stronger.

YWCA Regina is committed to anti-colonial, anti-racist practice and to a workplace that prioritizes cultural safety.

We are committed to creating safe, inclusive, and accessible services and spaces for gender and sexually diverse persons. We acknowledge that our social systems, communities, and organizational processes can perpetuate the marginalization of Indigenous peoples, Black people, and gender and sexually diverse people. We are committed to systemic change and to actions that further justice, truth, and reconciliation for marginalized peoples*.*

OUR VALUES

- Mutual Respect: Everyone deserves an equitable, judgement-free environment.
- Truth, Trust & Transparency: We conduct our work with honesty, integrity, and transparency to hold ourselves

accountable and maintain the trust we have earned in our community.
- Community Allyship: We embrace change by amplifying voices that guide our work. We actively advocate with

and meet people and the community where they are, to support them in getting where they want to be.
- Collaboration: The collective strength, aligned partnerships, and interconnectedness of community enable us to

drive change, disrupt power structures, and address barriers.
- Love and Care: The way in which we care for our people and community matters. By providing a nurturing,

welcoming, and loving workplace, we create spaces for care, a sense of belonging, family, and home.
- Grit: Our perseverance, passion, and resilience affirm our belief that change is possible even in the face of

adversity.

📌 Fund Development - Donor Relations Coordinator - Full-time Permanent (Regina)
🏢 YWCA
📍 Regina