Position Summary The HSE & Field Administrator provides administrative support to YCI's HSE and Site Operations teams. This role keeps safety documentation, training records and field paperwork organized, accurate and audit-ready, so HSE Coordinators and Site Superintendents can stay focused on the work in the field.

Key Responsibilities

HSE Administration

- Maintain the YCI training matrix and employee certification records in BIS.

- Schedule safety training, book third-party courses and coordinate attendance.

- Prepare orientation packages for recent hires, subcontractors and site visitors, and file completed orientation records.

- Collect, check for completeness and file field-level hazard assessments, toolbox talks, inspections and safety meeting minutes.

- Enter incident, near-miss and first aid reports into the tracking system and follow corrective actions through to close-out.

- Compile monthly HSE statistics (hours worked, incidents, training completion) for the HSE Manager.

- Maintain COR audit files and gather documentation for internal and external audits.

- Track subcontractor safety prequalification documents, including WCB clearance letters, insurance certificates and COR/SECOR status.

- Maintain the SDS library and inventory of PPE and first aid supplies; order as required.

- Monitor and maintain third party compliance systems (ISNet, Avetta, etc.)

- Coordinate and assist in COR audits.





- Update and make changes to HSMP as needed.

Field Administration
- Set up and maintain site document binders and required postings (permits, emergency response plans, legislated postings).

- Collect and verify field timesheets and submit them to payroll on schedule.

- Track tools, equipment and rentals assigned to each site; coordinate deliveries, pickups and returns.

- Order site supplies and process related purchase documentation.

- Maintain site personnel lists and daily sign-in records.

- Provide general administrative support to the Site Operations team.

What you bring to York
- High school diploma; post-secondary certificate in Office Administration, Occupational Health & Safety or a related field is an asset.

- 2+ years of administrative experience, ideally in construction or a safety-focused environment.

- Working knowledge of Alberta OHS legislation and the COR program is an asset.

- Valid Class 5 driver's license and reliable transportation to job sites.

- Ability to forge, grow and maintain positive relationships with multiple groups

- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy with attention to detail

- Ability to work collaboratively with a positive attitude

Core Competencies

- Knowledge of HSE Regulations

- Communication

- Relationship Management

- Hustle

- Detail-Orientation

📌 HSE & Field Administrator (Edmonton)
🏢 York Group]
📍 Edmonton