Who We Are

Nova Scotia Community Living Organizations (NSCLO) is a coalition of service providers from all across Nova Scotia who support people with intellectual disabilities, physical disabilities, and/or mental health support needs to live good lives in their communities. NSCLO works to strengthen the ability of member agencies to pursue excellence in community-based service. We are united through our collaboration and our shared values of Person-Centered supports, Respect, Inclusion, Support for Members, and Excellence.

NSCLO's vision is a community where everyone belongs.

The Position The Administrative Assistant provides administrative and program support to the Executive Director (ED), NSCLO team, and our organizational work. The role has three core outcomes: supporting the growth of the HomeShare Program in Nova Scotia, supporting DSP workforce initiatives, and providing organizational support to NSCLO. The Administrative Assistant reports directly to the ED.

This is a part-time position of 21 hours per week, with some flexibility in scheduling. The role is hybrid, combining in-person work at our Bayer's Lake office with remote work; applicants must live in Nova Scotia with easy access to our office space. Travel to/from meeting locations on occasion is required. A benefits and PTO package is included.

The “Human Rights Review and Remedy for the Findings of Systemic Discrimination Against Nova Scotians with Disabilities” guides the work of NSCLO. All applicants are expected to be familiar with “The Remedy” and the philosophy of a human-rights based approach to supports.

ResponsibilitiesSupport the Growth of the HomeShare Program in Nova Scotia

- Provide administrative support for HomeShare related inquries, including monitoring the email and phone lines for HomeShare, responding to inquries, & sharing information.
- Help schedule Community of Practice meetings, prepare agendas and materials, take notes, and follow up on action items.




- Maintain HomeShare resources, contact lists, and program records, and help share resources with members.
- Assist with HomeShare outreach and promotion, including website updates and social media posts, at the discretion of the ED.
- Assist with gathering information and data for HomeShare program reporting.
- Support grant writing and related administration and reporting for HomeShare initiatives.

Provide Support to DSP Workforce Initiatives
- Track training being offered and availability of “Train-the-Trainer” capacity.
- Assist in reporting to DSP on sector-wide initiatives.
- Support the planning, logistics, and implementation of training and professional development opportunities for the membership and the sector.
- Create, collect, and disseminate documentation post-training such as feedback forms, certificates, and surveys.
- Support DSP Workforce Plan initiatives, as requested by the ED, such as managing the registration for NSCC microcredential offerings.

NSCLO Organizational Support
- Provide administrative support to the ED for meetings and training, which could include: helping to schedule meetings, booking off-site locations, connecting with presenters, and ordering supplies.
- Assist with posting and managing the NSCLO website. This can include managing the policies & resources section for members, updating the calendar of events, maintaining the job postings section, etc.
- Assist with posting and managing NSCLO social media, at the discretion of the ED.




- Review and edit select internal and external documents for clarity, to support the ED's correspondence.
- Support basic financial administration as requested, such as creating invoices and tracking membership dues and payment reminders.
- Other duties as delegated by the Executive Director.

Qualifications
- A combination of administration experience and education will be considered.
- Experience in, or knowledge of, the community disability support sector is an asset; familiarity with HomeShare is an asset.
- Very competent working with online meeting platforms including, but not limited to, Zoom, Teams, Google.
- Intermediate skill level in Excel, Word, PowerPoint.
- Experience with website content management and social media is an asset.
- Excellent organizational and time management skills.
- Highly effective written and verbal communication skills.
- Highly effective interpersonal skills and ability to work independently and in a team environment.
- High degree of initiative and ownership over work.
- Ability to work in an inclusive manner with a diverse population, both inside and outside the Agency.
- Commitment to NSCLO's mission, vision, & values.

Special Conditions of Employment
- Must provide a current and valid Criminal Background Check with Vulnerable Sector Search.
- Ability to work in person at our Bayers Lake office on a regular basis.
- Access to a safe, confidential, and dedicated work space in your home as well as reliable high-speed internet for work from home days.
- Access to safe and reliable transportation to travel to/from the Bayers Lake office and meeting locations on occasion. Rarely, meetings can occur in various locations throughout the province and may include overnight stays.

Pay: $25.00-$27.00 per hour Expected hours: 21.0 per week

Benefits

- Casual dress
- Extended health care
- On-site parking
- Paid time off

Work Location: Hybrid remote in Halifax, NS

📌 Office Administration Assistant (Halifax Regional Municipality)
🏢 Nova Scotia Community Living Organizations
📍 Halifax Regional Municipality