A Payroll Specialist is responsible for processing employee payroll accurately and on time, ensuring compliance with federal and provincial employment legislation, tax regulations, and company policies. The role involves maintaining payroll records, calculating wages and deductions, managing employee payroll inquiries, and ensuring accurate payroll reporting.

Key Responsibilities

- Payroll Processing

- Process biweekly, semi-monthly, or monthly payroll accurately and on schedule.
- Calculate regular hours, overtime, vacation pay, statutory holiday pay, bonuses, commissions, and other earnings.
- Process payroll deductions, including income tax, CPP, EI, benefits, and pension contributions.
- Ensure accurate processing of new hires, terminations, salary changes, and employee status updates.

2. Payroll Compliance
- Ensure payroll practices comply with federal and provincial employment standards and tax regulations.
- Maintain compliance with CRA payroll requirements.
- Prepare and issue T4s, Records of Employment (ROEs), and other payroll-related documents.
- Ensure timely remittance of payroll deductions and employer contributions.

3. Payroll Reconciliation and Reporting
- Reconcile payroll accounts and resolve discrepancies.
- Prepare payroll reports, summaries, and journal entries.
- Assist with month-end and year-end payroll activities.
- Support internal and external payroll audits.

4. Employee Support
- Respond to employee questions regarding pay statements, deductions, benefits, and payroll discrepancies.
- Investigate and resolve payroll-related issues promptly.
- Maintain confidentiality of employee payroll and personal information.

5. Payroll Administration
- Maintain accurate employee payroll records and documentation.
- Update payroll systems with employee information and changes.




- Coordinate with Human Resources, Finance, and management regarding payroll matters.
- Identify opportunities to improve payroll processes and efficiency.

Qualifications and Requirements
- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- 2–3 years of payroll processing experience preferred.
- Knowledge of Canadian payroll legislation, CRA regulations, CPP, EI, and provincial employment standards.
- Experience with payroll software such as ADP, Ceridian Dayforce, Payworks, or QuickBooks.
- Strong knowledge of Microsoft Excel.
- Understanding of payroll reconciliations and accounting principles.
- PCP (Payroll Compliance Professional) designation is an asset.

Required Skills and Competencies
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Strong analytical and problem-solving abilities.
- Ability to meet strict payroll deadlines.
- Excellent communication and customer service skills.
- Ability to handle confidential information professionally.
- Ability to work independently and as part of a team.

Key Performance Indicators (KPIs)
- Payroll accuracy and timely processing.
- Number of payroll errors and adjustments.
- Timely completion of payroll remittances.
- Accuracy of payroll reconciliations.
- Timely resolution of employee payroll inquiries.
- Compliance with payroll legislation and company policies.

Working Relationships
- Human Resources Department
- Finance and Accounting Department
- Employees and Department Managers
- Payroll Service Providers
- Canada Revenue Agency (CRA)

Pay: $42.00-$95.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Flexible schedule
- Life insurance
- In office parking
- VRSP
- Work from home

Work Location: Hybrid remote in Toronto, ON

📌 Payroll Specialist (Toronto)
🏢 Coastal insurance
📍 Toronto