We are seeking a proactive, highly organized, and detail-oriented Administrative Assistant II to provide dedicated administrative support to two Vice Presidents and assist with broader department coordination. Operating in a fast-paced, collaborative team environment, this role balances approximately 50% back-office administration with 50% communication and scheduling coordination. The ideal candidate brings prior experience managing complex calendars, planning team events, and collaborating seamlessly with internal executive assistants and leadership teams.

Position Type: Contract (8 Months, with potential for extension or permanent conversion) Schedule: Monday to Friday, Standard Business Hours (8:00 AM - 4:30 PM or 9:00 AM - 5:00 PM) High-Visibility Exposure: Direct collaboration with senior leadership (Vice Presidents) and a strong network of Executive Assistants. Excellent learning and development opportunities within an enterprise setting. Comprehensive initial training (3-4 days) paired with ongoing peer support from experienced administrative team members.

Future Potential: Opportunity for contract extension or conversion to permanent employment based on performance and business needs. Organize logistics for internal team meetings, leadership sessions, town halls, and department celebrations/holiday functions, including room bookings, technology setup, and materials preparation. Prepare, edit, and organize reports, presentations, agendas, correspondence, spreadsheets, and files with exceptional accuracy.

Workflow & Administrative Operations: Maintain organized digital filing systems, handle expense reports, track data, and coordinate day-to-day office workflows to ensure deadlines are consistently met.

Experience: 2-4 years of experience as an Executive Assistant or Senior Administrative Assistant managing executive calendars and schedules.





Technical Skills: Advanced proficiency in Microsoft Office 365, particularly Microsoft Outlook (calendar/email management), Excel, PowerPoint, Word, and Microsoft Teams.

Communication: Exceptional verbal and written communication skills with the ability to articulate information clearly and professionally to senior stakeholders. Superior organizational and multitasking skills with proven ability to balance shifting priorities under minimal supervision. Prior experience supporting senior leadership or executive teams within a banking or financial institution.

Post-secondary education (College diploma or Bachelor's degree preferred). As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad

Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

📌 Permanent Administrative Assistant (Toronto)
🏢 randstad canada
📍 Toronto