Position: Construction Project Administrator (New Graduate)
Location: North York, Ontario
Type: Full-time, permanent
Salary: $50,000 plus benefits
About the Role
We are looking for a motivated recent graduate to join our Operations team as a Construction Project Administrator. You will support Project Managers and the General Manager by keeping project documentation, schedules, and communications organized and moving. This is a structured entry point into construction management, with training and a clear path toward Project Coordinator, Assistant Project Manager and Project Manager roles.
What You Will Do
- Prepare, log, and track project documents, including RFIs, submittals, change orders, meeting minutes, and transmittals.
- Maintain project records in our document management and project controls software.
- Assist with subcontractor and supplier onboarding: insurance certificates, WSIB clearances, safety documentation, and contracts.
- Support the monthly billing cycle by assembling pay applications, tracking holdbacks, and reconciling invoices against contract values.
- Track purchase orders, subcontract commitments, and project budgets under the guidance of the Project Manager.
- Coordinate and schedule project meetings, prepare agendas, and follow up on action items.
- Help prepare closeout deliverables: O&M; manuals, warranties, deficiency lists, and as-built records.
- Support site safety and quality programs by maintaining records and attending site walkthroughs.
- Visit active job sites regularly to build practical knowledge of construction means and methods.
- Help with Office Administration tasks as needed.
What You Bring
Required
- Degree or diploma in Construction Management,
Civil or Building Engineering Technology, Architectural Technology, Engineering, or a related field (graduated within the last 12–24 months).
- Strong organizational skills and attention to detail.
- Clear written and verbal communication.
- Working knowledge of Microsoft Office, especially Excel and Outlook.
- Ability to manage multiple deadlines in a fast-paced environment.
- Ability to read and interpret basic construction drawings and specifications.
Assets
- Co-op, internship, or summer experience with a contractor, consultant, or owner.
- Working at Heights, WHMIS, and Health and Safety Awareness certificates (or willingness to complete them).
What We Offer
- Mentorship from experienced Project Managers and Superintendents.
- Competitive salary of $50,000, plus benefits.
- A defined growth path: Project Administrator → Project Coordinator → Assistant Project Manager → Project Manager.
- Exposure to a variety of projects and delivery methods.
Equal Opportunity Statement Mirabelli Corporation is an equal opportunity employer and is committed to an inclusive, barrier-free recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
How to Apply
Please submit your resume and a brief cover letter to
[email protected] referencing “Junior Estimator / Estimating Coordinator.”
This is a newly created vacancy.
AI will not be used in the hiring process.
Pay: $50,000.00 per year
Benefits
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Work Location: In person
📌 Project Administrator (New Graduate) (Toronto)
🏢 Mirabelli
📍 Toronto