Purchasing & Accounting Coordinator

PDI Bulk Guelph, ON | (Full time)

Bring your purchasing knowledge, accounting skills, and attention to detail to a varied role.

PDI Bulk is seeking an organized Purchasing & Accounting Coordinator to support purchasing and day-to-day accounting activities. This unique position combines supplier coordination, account reconciliation, owner-operator account administration, and company credit card account management.

You will help keep financial records accurate, resolve discrepancies, and support timely processing of supplier and vendor payments in line with company procedures and financial controls.

Compensation: $23.00 an hour

Benefits:

- Voluntary Retirement Savings Plan (VRSP)
- dental insurance,
- disability insurance,
- health insurance,
- life insurance.

Schedule: Monday to Friday 8:30am-5:00pm Work arrangement: On-site Full-Time

Responsibilities

Purchasing & Accounting Support

- Coordinate purchases of approved supplies, materials, and services; maintain purchase orders and supporting records.
- Communicate with suppliers about pricing, orders, deliveries, invoices, and account inquiries.
- Check invoices against purchase orders and supporting documentation; confirm coding and required approvals.
- Assist with accounts payable processing and maintain organized, accurate financial records.

Account Reconciliation

- Reconcile supplier statements and assigned accounts to internal records.
- Investigate missing invoices, credits, duplicate charges, and other discrepancies; follow up to resolve outstanding items.
- Prepare reconciliation summaries and supporting documents for review and month-end activities.

Owner-Operator Accounts





- Maintain owner-operator account records and supporting documentation.
- Review and reconcile statements, charges, deductions, credits, and payments against approved records and agreements.
- Respond to account inquiries and coordinate with accounting and operations to resolve discrepancies.

Company Credit Card Accounts

- Reconcile company credit card statements with receipts and approved expenses.
- Confirm expense coding, business purpose, and required approvals; follow up on missing documentation.
- Flag unusual or disputed charges for review and maintain complete reconciliation records.

What You Bring

- Experience in accounting administration, accounts payable, bookkeeping, or a similar role.
- Comfort reconciling accounts, reviewing invoices, and investigating discrepancies.
- Purchasing or supplier coordination experience is an asset.
- Experience with owner-operator accounts or transportation accounting is an asset.
- Proficiency with Microsoft Excel and accounting software, with the ability to learn new systems.
- Software experience in MIR and/or Microsoft Dynamics GP an asset
- Excellent interpersonal skills
- Strong organization, accuracy, communication, and follow-through.
- Ability to manage competing deadlines and handle financial information confidentially.
- Works well under pressure,



independently and with little supervision in a fast-paced environment
- Effective at problem solving and multi-tasking

Ready to Make a Difference? If you are seeking an exciting opportunity where you will be supported, empowered, and valued, we encourage you to apply and explore your career at PDI.

This posting is for a unique position that will become available following an upcoming retirement. AI-enabled systems may support administrative tasks and candidate management throughout the recruitment process.

About PDI Bulk: PDI Bulk is a privately-owned full-service bulk trucking company offering diversified logistics solutions. With operations spanning rail to bulk truck trans-loading terminals, warehousing, and packaging facilities across key Canadian markets, we provide North American delivery services. Our offerings include blending, silo storage, land tank storage, screening, and import/export services, making us Canada’s premier destination for the Polymer, Chemical, and Food industries.

For more information, please visit our website: PDIBulk.com

Equal Opportunity Employer: PDI Bulk is an equal opportunity employer, providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Pay: $23.00 per hour

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance

Experience:
- accounting administration, accounts payable, bookkeeping: 1 year (preferred)
- MIR and/or Microsoft Dynamics GP: 1 year (preferred)
- Account reconciliation/invoice review/discrepancy resolution: 1 year (preferred)

Work Location: In person

📌 Purchasing & Accounting Coordinator (Guelph)
🏢 PDI Bulk
📍 Guelph