Overview The Real Estate Operations Coordinator supports the accurate, timely presentation of property listings and helps keep listing information organized throughout the process. This role combines administrative coordination for a small team of Licensed REALTORS as well as, Deals and Transactions Management for closing deals. Alternatively, our team is looking for someone who is passionate about Guelph and our local communities.

We are actively working through various philanthropic routes to give back. You will be expected in this role to help undertake the planning and back end of our Charity Golf Tournament and various agent-pop bys and planning for future events. This role is supported by an additional part time marketer, who will handle that portion of the back-end of our team

Duties

Listing Coordinator / Deals Manager / Operations (3 full time agents being serviced)

- Prepare, organize, and manage listing paperwork to send to the front desk
- Gather property details, photos, descriptions, and supporting documents for internal intake and storage
- Manage and update the google drive for our internal documentation
- Manage deal paperwork from an accepted agreement through closing
- Organize transaction documents and track outstanding paperwork
- Track transaction deadlines and keep agents informed of outstanding items




- Maintain organized deal files and closing records for google drive and webforms
- Help support our agents and other back-end staff when planning events (charity golf tournaments, client appreciation events and our christmas party)

Experience

Required: Strong organizational and communication skills, attention to detail, and the ability to manage administrative tasks while responding professionally to customer inquiries. The right fit for us will keep accurate recordkeeping and support dependable listing workflows.

Our team is small, and relatively close. We have created a specific work culture that is dependent on: hard work, mutual support, ability to help other and lend a hand when asked, involvement in our community and excellent client care on our back end. These values will be looked for in the process of hiring.

Preferred: Administrative experience, customer service experience, or familiarity with property management is helpful. Experience in Real Estate, as a former Salesperson or Office Administrator. Knowledge of the internal side of the MLS system. Experience with Geowarehouse, Webforms, Adobe and Google Drive. Experience managing and answering phones for an office or business.

Pay: $23.00-$25.00 per hour

Expected hours: 15.0 – 30.0 per week

Work Location: In person

📌 Real Estate Listings Coordinator (Guelph)
🏢 Capstone Real Estate Professionals - Royal LePage
📍 Guelph