We are seeking an organized, detail-oriented Receptionist & Document Management Specialist to manage front-desk operations while overseeing our digital and physical records systems. Monday-to-Friday daytime schedule with zero weekend, evening, or shift work, making transit planning and work-life balance completely predictable. ~6–8 weeks is an easy commitment with zero long-term lock-in, yet puts you directly in front of management for potential contract extensions or upcoming internal permanent openings. Answer, screen, and route incoming multi-line phone calls; Manage incoming and outgoing mail, courier deliveries, and packages.

Maintain a clean, qualified, and well-stocked reception area and meeting rooms.

Document

Management & Records Administration Scan, index, and organize physical documentation into the company's Electronic Document Management System (EDMS). Audit physical filing cabinets and cloud archives regularly to ensure compliance with retention schedules and confidentiality policies. Oversee secure shredding schedules and disposal of expired records according to internal policy. Draft, format, and proofread standard office correspondence, memos, and forms.

General Office Support

Monitor office supply levels (paper, toner, stationery) and place replenishment orders within budget. Coordinate service calls for office equipment (printers, scanners, copiers). Provide ad-hoc administrative support for leadership and cross-functional teams during peak project phases.

High school diploma or equivalent required; Associate degree in Business Administration, Information Systems, or a related field preferred.



~1–3 years of experience in an administrative, receptionist, or records management role. ~ Technical Skills: ~ Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint) and/or Google Workspace. ~ Hands-on experience with document management platforms or cloud storage (e.g., SharePoint, Box, DocuWare, Adobe Acrobat Pro). ~ As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad

Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

📌 Receptionist/Document Management Clerk - Mississauga
🏢 randstad canada
📍 Mississauga