Renovation Project Coordinator

(3 Month Contract with Prospect for Permanent)

About Drake Property Management

Drake Property Management is a growing multifamily property management company dedicated to creating well maintained communities where residents feel at home and employees feel supported. We manage multi residential properties across multiple provinces and operate as one integrated team across operations, leasing, maintenance, capital projects, and support functions.

Our teams work collaboratively to deliver consistent, high quality building operations, strong financial performance, and a reliable resident experience. We emphasize clear expectations, accountability, and practical execution, supported by systems, processes, and strong leadership.

We are committed to building a professional, inclusive, and performance driven environment where team members are empowered to take ownership, develop their skills, and contribute to the success of the portfolio.

Position Overview The Renovation Project Coordinator, reporting to the Director of Capital Improvements, helps manage in-suite renovation projects across the Toronto portfolio.

This contract position requires travel throughout Toronto and surrounding areas to check on renovation progress and support work on site. The role is mainly field-based and involves regular on-site coordination and oversight.

The Renovation Project Coordinator manages multiple renovation projects at the same time, ensuring work is organized, tracked, and completed on schedule and within budget. The role works closely with staff, contractors, and vendors to help keep projects moving smoothly while reducing disruption to residents and daily operations.





Essential Duties and Responsibilities

- Coordinate multiple in-suite renovation and capital improvement projects across the Toronto portfolio
- Monitor renovation schedules, timelines
- Track renovation progress and identify deficiencies during the renovation period. Follow up on outstanding tasks and deficiencies to ensure timelines are met.
- Assist in identifying risks, delays, or issues and escalate as required
- Coordinate site access, materials, and scheduling
- Support efforts to minimize disruption to residents and building operations
- Audit site conditions and create scopes of work. Obtain and review contractor estimates to ensure scope alignment
- Maintain organized records of contracts, quotes, and vendor documentation
- Track project costs and maintain up-to-date budget summaries

Health, Safety, and Compliance

- Support compliance with health and safety policies across all project sites
- Ensure required documentation and safety requirements are in place prior to project start
- Coordinate with contractors to ensure adherence to safety standards
- Maintain awareness of applicable regulations and company policies

Education, Experience and Skills

- 3+ years of experience in construction, renovation, or project coordination
- Experience managing multiple renovations at the same time
- Property management or multifamily residential experience considered an asset
- Post-secondary education in construction, engineering, or a related field considered an asset
- Strong organizational and coordination skills
- Proficiency in Microsoft Teams and Excel. Experience with Yardi considered an asset.
- Valid G license and a vehicle

📌 Renovation Project Coordinator (Greater Toronto Area)
🏢 Drake Property Management
📍 Greater Toronto Area