Office of the Vice President, Finance and Operations

$81,068.57 - $94,811.24

Location:

Sudbury or Thunder Bay, Ontario, Canada

Term:

One (1) Year

Existing Vacancy:

Yes

Number of Positions:

1

Closing Date:

Applications close on November 10th, 2026 at 4:00 p.m.

Reporting to the Vice President, Finance and Operations (VPFO), the Executive Administrator manages the day-to-day operations of the VPFO’s Office and supports the VPFO in coordinating and advancing priorities across the Administration and Operational Support (AOS) portfolio.

The position provides strategic advice and executive support to the VPFO, and is responsible for managing and coordinating a broad range of high level, confidential, sensitive and complex matters including taking a lead role in the execution of various initiatives, coordinating executive activities across the portfolio and ensuring that priorities and commitments are appropriately followed through.

The Executive Administrator serves as a key liaison with senior leaders and interest-holders and supports the VPFO and the Senior Management Group in the Administration Portfolio (SMG-AP) by providing information, advice, feedback and recommendations; overseeing workflow within the VPFO’s Office; and coordinating assigned projects and organizational initiatives. The position contributes expertise to project planning and implementation and may lead specific projects or project components assigned by the VPFO.

Responsibilities

Tasks may include, but are not limited to the following:

- Independently handles inquiries and resolves problems requiring in-depth knowledge of the area and general knowledge of the University, its interest-holders, policies and procedures.



Determines the appropriate course of action and follows through to resolution. Alerts the VPFO or SMG-AP to matters which demand attention or redirects matters to the appropriate unit for action.
- Serves as a strategic resource to the VPFO by monitoring emerging issues and opportunities affecting the AOS portfolio and the VPFO’s Office; provides advice, analysis, historical context and recommendations to support informed decision-making; and coordinates executive-level responses and actions on behalf of the VPFO to address emerging issues and advance portfolio priorities and organizational objectives.
- Coordinates and, where assigned by the VPFO, leads specific projects or project components, including developing project plans, tracking timelines and deliverables, coordinating interest-holder contributions, preparing briefing materials and reports, and escalating issues. Strategic direction, management decisions and accountability for portfolio outcomes remain with the VPFO and the responsible directors.
- Serves as a key resource to the SMG-AP, providing advice recommendations and ideas to support the resolution of issues and advance key portfolio initiatives, projects and matters led or overseen by the VPFO.
- Conducts research, environmental scans and analysis of legislation, comparable institutions and other relevant practices to inform the development of briefing notes, policies, reports, letters,



proposals and other executive or project-driven materials; identifies the need for and leads the development of such materials, as required.
- Collaborates with SMG-AP members and relevant subject‑matter leads to review materials prepared for the VPFO. Provides recommendations and content input to improve clarity, completeness, consistency and alignment with established priorities and governance requirements.
- Leads the development and quality assurance of executive‑level documents, provides analysis, advice and recommendations on institutional and strategic matters, drawing upon institutional knowledge and historical context to support informed decision‑making.
- Mentors, trains and provides functional oversight to the Executive Assistant, Finance and Administration, ensuring effective coordination and alignment with the goals and priorities of the portfolio and the University as a whole. Delegates and assigns work to the Executive Assistant as it relates to projects, portfolio initiatives, committees or work within the Office of the VPFO, providing directions on specific tasks and projects assigned.
- Attends internal and external meetings or functions with, or on behalf of, the VPFO, as required, and takes appropriate follow‑up action.
- Monitors the status of portfolio activities, strategic priorities, commitments, issues and initiatives of concern for the VPFO to maintain awareness and support informed decision‑making; develops and maintains short‑ and long‑range work plans and tracking mechanisms to support the timely execution of portfolio objectives and deliverables.
- Acts as a key liaison for the VPFO’s Office with the Offi

📌 Executive Administrator (Greater Sudbury)
🏢 NOSM
📍 Greater Sudbury