Overview

Languages

English

Education

- Secondary (high) school graduation certificate
- or equivalent experience

Experience

7 months to less than 1 year

Hybrid

Work must be completed both in person and remotely.

Work setting

- Associations and non profit organizations
- Health care institution, facility or clinic
- Advertising, marketing and public relations agency

Responsibilities

Tasks

- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Respond to employee questions and complaints
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service




- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervision

- 16-20 people
- Staff in various areas of responsibility

Credentials

Certificates, licences, memberships, and courses

- First Aid Certificate

Experience and specialization

Computer and technology knowledge

- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- SharePoint
- Google Drive
- Electronic mail

Technical terminology

- Legal
- Medical

Specialization or experience

- Employee engagement

Area of specialization

- Correspondence
- Reports and records
- Contracts

Additional information

Security and safety

- Bondable
- Criminal record check
- Vulnerable sector check

Transportation/travel information

- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Valid driver's licence

Work conditions and physical capabilities

- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision

Personal suitability

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner

📌 administrative assistant (Winnipeg)
🏢 With Love Group ltd. This link will open in a new window
📍 Winnipeg