Summary:

To support the Finance team by coordinating accurate and timely accounts payable, accounts receivable, and administrative activities across the company, ensuring smooth financial operations and effective communication with internal and external stakeholders.

Role Objectives:

1. Ensure accurate and timely accounts payable processing

- Process vendor invoices accurately and in a timely manner.
- Ensure invoices are assigned to the correct purchasers and supported by the appropriate documentation and approvals.
- Maintain accurate vendor records and resolve outstanding invoice discrepancies.

2. Support effective accounts receivable and billing operations

- Ensure shipment loads are posted and invoices are issued accurately and on time.
- Apply customer payments and credit notes accurately.
- Follow up on outstanding payments and billing discrepancies to support timely collection.

3. Maintain accurate financial records and support efficient operations

- Complete intercompany reconciliations and invoicing accurately.
- Maintain organized financial documentation and supporting records.
- Provide administrative support to Finance and other departments as required.

Role Responsibilities:

1. Accounts Payable

- Assigning incoming invoices to the correct purchasers.
- Obtaining all relevant invoice documentation and approvals, including matching invoices to purchase orders.
- Entering and recording invoices in the ERP system accurately and in a timely manner.
- Reconciling vendor statements and following up on outstanding invoices and credit notes.
- Processing credit card receipts and reconciling credit card statements.




- Processing intercompany account reconciliations and invoicing.
- Processing and entering employee expense reports.
- Maintaining organized accounts payable files.
- Communicating with vendors regarding outstanding payments and invoice discrepancies.

2. Accounts Receivable

- Posting shipment loads and issuing customer invoices.
- Applying customer payments and reconciling accounts.
- Following up on payment discrepancies and outstanding balances.
- Maintaining accounts receivable remittance folders.
- Creating, posting, and applying credit notes.
- Maintaining communication with business units regarding billing-related matters.
- Responding to internal and external inquiries related to billing.

3. Administrative Support

- Providing Finance administrative support to other departments.
- Answering incoming phone calls and directing inquiries to the appropriate individuals.
- Ordering office supplies.
- Maintaining organized financial and administrative records.
- Performing other duties as assigned.

Key Performance Indicators:

- Vendor invoices, customer invoices, payments, and credit notes are processed accurately and within established timelines.
- Invoice documentation, purchase orders,



and approvals are complete and properly maintained.
- Vendor statements, credit card statements, and intercompany accounts are reconciled accurately and on schedule.
- Outstanding invoice discrepancies and billing inquiries are followed up on promptly and resolved effectively.
- Customer payments are applied accurately, and accounts receivable records are maintained up to date.
- Financial documentation is organized, accessible, and maintained in accordance with company procedures.
- Internal departments and external stakeholders receive timely, skilled, and helpful support.

Direct Reports:

- None currently

Tasks:

- Process incoming invoices and customer billing transactions.
- Post shipment loads, issue invoices, and apply customer payments.
- Respond to vendor, customer, and internal billing inquiries.
- Follow up on outstanding invoices, payment discrepancies, and credit notes.
- Review outstanding accounts payable and accounts receivable items.
- Reconcile vendor statements, credit card statements, and intercompany accounts.
- Maintain and organize financial records and supporting documentation.
- Process employee expense reports and administrative requests.
- Provide Finance administrative support to other departments.
- Perform other duties as assigned.

Pay: $58,000.00-$63,000.00 per year

Ability to commute/relocate:

- Abbotsford, BC: reliably commute or plan to relocate before starting work (required)

Experience:

- Accounting: 1 year (required)

Location:

- Abbotsford, BC (preferred)

Work Location: In person

📌 Accounting Clerk (Abbotsford)
🏢 Nameless
📍 Abbotsford